The fiscal year is broken into the following segments for Work-Study students:
Fall/Winter Semester - a student has a dollar limitation on his/her work-study earnings for the semester. The work-study period for the winter semester includes both semester break and spring break.
Summer Session - if funds are available, work-study students may be employed during this period even though they earned their total award during the academic year. The Financial Aid Office must determine the student's eligibility for this time period.
Federal law requires all students who receive financial aid to make Satisfactory Academic Progress (SAP) toward their degree. The intent of this policy is to ensure that students who are receiving federal financial aid for their education are making measurable progress toward completion of a degree in a reasonable period of time. This policy affects federal, state and NMU institutional aid. Students at Northern Michigan University must meet the following requirements:
In addition to the standards listed, the NMU SAP Committee will use professional judgment to terminate eligibility. This will occur in circumstances such as when students fall significantly below a standard and do not have a realistic chance to meet the standard by the end of the warning period, or when students fail all of their courses in a semester.
Attempted hours include credit hours successfully completed as well as credit hours that students receive non-passing grades (F or U), credit hours that are not yet finished (I, X, MG), and credit hours from which the students withdraw (W). Classes that a student passes and repeats count as earned only once, but all credit hours, including the repeated class, are considered as attempted. Remedial classes count in both attempted and earned hours calculation even though the credits may not apply toward the completion of their degree requirement.
As outlined above, students may lose their financial aid eligibility. Once a student meets the appropriate standards (meeting or exceeding 67% completion standard and/or attaining academic good standing) they should notify the Financial Aid Office. In these cases, the student will not be required to file an appeal to the Financial Aid Office to have their eligibility reinstated. Also, if the Financial Aid Office identifies that a student is again meeting the standards then no appeal will be necessary.
If special circumstances such as illness, injury, the death of a family member or other extenuating circumstances prevent the student from meeting these requirements, the termination of eligibility can be appealed to the SAP Appeal Committee. Supporting documentation of circumstances must be included with appeals. Appeal approvals are not applied retroactively after a semester has concluded.
Appeals approved by AAPC or GPC for students suspended under the Grade Point Average standard will be accepted as approved for financial aid eligibility. If an undergraduate student returns to NMU after the conclusion of their one year suspension period, they must successfully appeal through the Financial Aid Office to again receive financial aid.
Employers can use the following calculation to determine the hours a work-study student can work per week so that he/she may work for the entire academic year using work-study funding. The award amount divided by the number of weeks in hiring period equals the amount per week the student can earn. Amount per week divided by the amount per hour (pay rate) equals the hours per week the student can work.
Award amount $3000
Number of weeks 30
Pay rate $8.00
$3000 / 30 weeks = $100.00 per week
$100.00 per week / $8.00 per hour = 12.5 hours per week
Per this example, the student can work approximately 12.5 hours a week for the entire academic year without exhausting his/her work study funding. Students who have earned their entire work study allocation may be allowed to continue working under regular student employment. This will be at the discretion of the employing department.
Award to Hour Table for Work Study Awards
|Student's Work Study Award Amount||Estimated Hours Allowed Per Week|
The Federal Work Study program requires that all work study positions have current job descriptions. Departments are therefore required to develop job descriptions for all work study positions, and to keep these descriptions current by updating them as appropriate. To assure consistency and fairness, departments should maintain job descriptions for all positions (regular and work study). Employers can also contact Career Services for assistance with writing student employee job descriptions.