Housing and Residence Life receives complaints at various levels within the department - resident advisers, community advisers, resident directors, the coordinator of apartment services, directly to the office - typically by phone or email, or forwarded by another department.
Most complaints and grievances pertain to roommate or neighbor relations and are expressed to and resolved by resident advisers and community advisers, with oversight and/or assistance of a resident director or the coordinator of apartment services. Sometimes these issues develop to a point that they require involvement by a supervisory staff member from the central office.
From time to time complaints or grievances concerning roommate or neighbor relations are phoned or emailed to the central office. In these instances, the appropriate central office staff member works with the appropriate resident director or the coordinator of apartment services and their staff member(s) as deemed necessary to assess and resolve the matter. Some interpersonal matters such as these can be resolved relatively easily and quickly. Others are challenging and may take days to be accurately assessed and resolved and may require that at one or both of the students involved move to other student housing.
Complaints or grievances pertaining to assignments, billings and/or charges, departmental policies, procedures, practices, or services are typically phoned or emailed to the central office (at firstname.lastname@example.org). These are investigated and resolved by appropriate office and supervisory staff and are usually resolved within one or two work days.
Facility related issues (e.g., temperature, dripping faucet, burned out light bulb, etc.) are usually resolved through the department’s service call system. Residence hall students and those students living in Woodland Park simply go to the service desk for their building to report routine maintenance problems. Apartment tenants call the Housing and Residence Life Office (x2404) to report maintenance problems.
Requests for routine maintenance service after hours or on weekends are typically reported to a Housing and Residence Life staff member, including those working at a service desk, but will sometimes be called in to Public Safety and Police Services. When called, Public Safety and Police Services staff will follow the procedures outlined in the Housing and Residence Life After-Hours and Weekend Maintenance Procedure.
If you have a question, issue, or concern you wish to have Housing and Residence Life staff help you with or respond to, please contact us at email@example.com or call our office at 906-227-2620.
Updated: July, 2015