Electronic Personnel Action Forms (EPAF)

Student EPAF Approval Categories & Position Numbers


Fall & Winter Semester

Students must be enrolled at least half-time (defined below) for the fall or winter semester to be considered student employees.  Students that fail to meet the half-time requirement are considered to be temporary employees and approval by Human Resources is required prior to hiring.


Summer Semester

Students must be enrolled at least half-time (defined below) for the summer semester to be considered student employees.  Students who do not meet the half-time enrollment criteria for the summer semester may work on campus as student temporary employees only if they are enrolled at least half-time for the upcoming fall semester.  Students that fail to meet the half-time enrollment requirement for both the summer and upcoming fall semester are considered to be temporary employees and approval by Human Resources is required prior to hiring.


Half-time Enrollment Defined

An undergraduate student must be enrolled in six (6) or more credit hours to be considered half-time.

A graduate student must be enrolled in four (4) or more credit hours to be considered half-time.

The matrix below is a guide to selecting the correct EPAF Approval Category, the correct position number, and also shows whether or not fringe benefits will be charged to your department based on the employment status of the student.  Please remember that selecting the correct position number is critical since the position number dictates the organization number to which the wages and fringe benefits are charged.  If you need position numbers assigned to a new organization number, please call Finance & Planning at 227-2275.

 

Student Employees Paid Hourly (via UltraTime)

The majority of students are paid hourly.

Fall & Winter Semester

Employment Status

Eligibility Criteria

EPAF Approval Category/Hiring Process

Position Number

Fringes Apply

Student

Enrolled at least half-time for current semester.

STANEW EPAF

2XXXXX

No

Temporary

Not enrolled at least half-time.

Temporary Labor Form for HR Approval (HR will complete EPAF if approved for hire)

6XXXXX

Yes

 

Summer Semester

Employment Status

Eligibility Criteria

EPAF Approval Category/Hiring Process

Position Number

Fringes Apply

Student

Enrolled at least half-time for summer semester.

STUNEW EPAF

2XXXXX

No

Student Temporary

Registered at least half-time for upcoming fall semester but not currently enrolled at least half-time for summer semester.

TSTNEW EPAF

4XXXXX

Yes

Temporary

Not enrolled at least half-time for summer semester AND not registered at least half-time for upcoming fall semester.

Temporary Labor Form for HR Approval (HR will complete EPAF if approved for hire)

6XXXXX

Yes


Student Employees Paid Stipends

Very few student employees are paid stipends for special circumstances.

Fall & Winter Semester

Employment Status

Eligibility Criteria

Hire & First Stipend (recurring setup)

Subsequent
Stipends

Position Number

Fringes Apply

Student

Enrolled at least half-time for current semester.

STCHNW EPAF

STCHAD EPAF

2XXXXX

No

Temporary

Not enrolled at least half-time.
 

Temporary Labor Form for HR Approval
Once approved, complete TMCHAD EPAF to setup stipend payment(s)

TMCHAD EPAF

 

6XXXXX


 

Yes


 

 

Summer Semester

Employment Status

Eligibility Criteria

Hire & First Stipend (recurring setup)

Subsequent Stipends

Position Number

Fringes Apply

Student

Enrolled at least half-time for summer semester.

STCHNW EPAF

STCHAD EPAF

2XXXXX

No

Student Temporary

Registered at least half-time for upcoming fall semester but not currently enrolled at least half-time for summer semester.

TMCHNW EPAF

TMCHAD EPAF

4XXXXX

Yes

Temporary

Not enrolled at least half-time for summer semester AND not registered at least half-time for upcoming fall semester.

Temporary Labor Form for HR Approval
Once approved, complete TMCHAD EPAF to setup stipend payment(s)

TMCHAD EPAF

6XXXXX

Yes