Structure Work

What does this mean? 

Structuring work is organizing and delegating work in the most efficient and effective way.  Structuring work to a leader means to delegate to the appropriate level, design work processes to be meaningful and effective, and to structure the organization to deliver services efficiently and meaningfully.  Some job factors to consider when structuring work are: duties performed, hours of work, and level of empowerment. Efficient work structuring can include flexible work schedules, job enrichment, job enlargement, job rotation, and teamwork. Work structuring is similar to job design.

Poor work structure is one of the leading causes of low employee productivity and morale. Some signs that you may need to improve your work structure are:  high employee turnover, low productivity, and poor team morale.

Factors to consider when structuring work

  • What are your department goals?
  • What is needed to reach these goals?
  • Who are the top performers that can help you reach the goals?  Can you meet their needs?
  • Do you need to change processes and procedures?
  • Do you need to restructure your department?
  • What do you need to anticipate - retirements?  Outdated equipment?

Ideas on how to improve work structure

  • Delegate
    • Provides challenges for your employees and encourages them to develop their capabilities
    • Empowers your employees
      • Don't micro-manage
        • decreases employee productivity
        • decreases trust
  • Design
    • Design work processes in a more efficient and meaningful way
    • Structure the organization to deliver services in a more efficient and meaningful way

Benefits of improving your work structure

  • Improved employee satisfaction
    • employees are more committed
    • employees understand their authority and what they are accountable for
  • Increased productivity
    • employee and organizational goals that are aligned increase productivity and reduce waste
    • increased returns for organization
  • Increased competitive advantage
    • the organization is more flexible
    • the organization has an advantage over those that are not flexible