NMU's Policy and Resource Database

Student Handbook

Date approved: 8-8-2003
Last update: 5-5-2017
Approved by: Board of Trustees
Oversight unit: DEAN OF STUDENTS
Level: Student Handbook
Purpose

Explain in detail the student rights & responsibilities, student expectations, student code & policies.

Applicability

The student handbook applies to all students, with certain sections applicable to visitors hosted by a student.  

Description

Northern Michigan University Student Handbook:

Student Rights and Responsibilities

Student Code

University Policies and Related Documents

Full document revised and approved by the Board of Trustees of Northern Michigan University August 8, 2003

Part I revised and approved by the Board of Trustees of Northern Michigan University May 1, 2015

Part II revised and approved by the Board of Trustees of Northern Michigan University June 17, 2016

Northern Michigan University does not unlawfully discriminate on the basis of ancestry, race, color, ethnicity, religion or creed, sex or gender, gender identity, gender expression, genetic information, national origin, age, height, weight, marital status, familial status, handicap/disability, sexual orientation, military or veteran status, or any other characteristic protected by federal or state law in employment or the provision of services.  NMU provides, upon request, reasonable accommodation including auxiliary aids and services necessary to afford individuals with disabilities an equal opportunity to participate in all programs and activities.

Students with discrimination concerns should contact the Dean of Students Office, 2001 C.B. Hedgcock Building (227-1700).  Students with concerns relating to the Americans with Disabilities Act should contact the ADA Coordinator, 2001 C.B. Hedgcock Building (227-1700).

Northern Michigan University

Shared Expectations

We expect our University to:

  • provide courses taught by knowledgeable faculty who are effective teachers;
  • provide academic resources which support the teaching and learning processes;
  • make available clear information about majors, program requirements, courses offerings, etc.;
  • offer courses at sufficient frequency and times to encourage timely completion of degrees or programs;
  • offer good value for students’ dollar spent;
  • maintain a safe, clean, friendly and civil environment, free from harassment and discrimination; and
  • encourage student involvement in University governance.

We expect our faculty and staff to:

  • provide services consistent with the University’s mission, and admissions policy;
  • use effective teaching approaches which model freedom of expression, set high performance standards, and provide early and frequent feedback to students;
  • provide competent and caring service, ensuring students’ rights to confidentiality;
  • be available to students enrolled in their classes and programs for consultation and to advisees for assistance with academic planning; and
  • model respect for diversity including, but not limited to, race, culture, opinion, and other human differences.

We expect our students to:

  • attend and fully participate in all classes for which they are enrolled;
  • know the requirements for graduation and for their academic majors, and monitor their progress toward meeting those requirements;
  • seek timely assistance from their academic advisers as needed;
  • use academic resources and support services responsibly;
  • participate in surveys, focus groups, and other requests for feedback regarding the quality and nature of University services and instruction;
  • enhance classroom learning through involvement in lectures, performing arts programs, study groups, and student organizations; and
  • exercise their freedoms consistent with the mission and values of an educational institution.

Preface

The contents of this publication are divided into two sections: Part 1: Student Rights and Responsibilities and Part 2: Student Code.  These documents are interrelated, yet they retain distinct identities and purposes.

Student Rights and Responsibilities

Part 1 of this publication, Northern Michigan University's statement of Student Rights and Responsibilities, addresses students' rights and duties as well as institutional responsibilities pertaining to academic and administrative matters.  The document also describes the procedure for the resolution of grievances relating to academic and administrative matters, including the areas of grading and academic dishonesty.  Students' rights and freedoms outside of the classroom are addressed also.

The rights and responsibilities outlined in Part 1 of this document shall not be construed to alter other rights and responsibilities inherent in the basic educational philosophy of the University.

Student Code

The Northern Michigan University Student Code is intended to inform the Northern Michigan University community about the acceptable standards of student behavior.  The Student Code is contained in Part 2 of this publication.  It lists the University's regulations, created through the input of students, faculty, and staff, which govern student behavior.  The last section of the Student Code describes the student conduct procedures for and due process rights of students who are charged with violations of the stated regulations.

University Policies and Related Documents

The final section of this document presents the university policies which are referenced within the Student Rights and Responsibilities and Student Code sections of this publication.  In addition, this section discusses other documents governing life in the University community of which students should be aware.

Undergraduate and Graduate Bulletins

Undergraduate and graduate bulletins of the university are especially important for students.  In general, students must follow the bulletin of the year in which the student first enrolled at NMU.  Bulletins can be found on the Registrar homepage (nmu.edu/records).  These publications contain the academic policies of the University.  Students carry the responsibility of knowing and understanding these policies and academic requirements.

Periodic Review of Student Handbook

This Student Handbook shall be reviewed every three years by the Dean of Students or designee.  The Dean of Students shall obtain input from students and departments responsible for the information contained in this handbook.  The Dean of Students may also obtain input from other individuals as appropriate.  Any changes recommended by the Dean of Students are subject to the final approval of the Board of Trustees.

Complaints, Exceptions and Appeals

Northern Michigan University endeavors to establish policies and regulations which ensure that the living and learning environment of the academic community is free from disruption.  The University attempts to establish procedures, practices, and processes which assist in the orderly pursuit of the mission of the institution.  These publications are available by visiting http://www.nmu.edu/node/215.

The University also recognizes that some complaints and grievances will inevitably arise. To address these, the University has created procedures for students to register complaints and grievances and receive a reasoned response to the issues which they bring forward.

A number of processes for resolution of specific issues are provided in existing policies and regulations.  Students are expected to initiate such processes themselves.  The table below describes the most common issues which arise, the appropriate initial contact person or office, and the document which contains the formal process for resolving the issue.

In those instances where no formal resolution process has been established, or it is unclear what process applies to a given circumstance, the “Complaint Other Than Grades” section of the Student Rights and Responsibilities document contained within this publication will govern resolution.  Any questions about the application of this process, or the appropriate process to resolve any complaint or appeal should be directed to the Dean of Students Office.

Members of the University community having questions about student complaint resolution process should contact the Dean of Students Office, 2001 C.B. Hedgcock Building, 227-1700, or by email at dso@nmu.edu.

 

Issue Is About

Issue Is

Initial Contact Point
or Person

Procedure Found In

Civil Rights Issue

Complaint or Grievance

Equal Opportunity Office

Discrimination/Complaint Procedure

Classroom Instruction

Complaint or Grievance

Faculty member,

Department Head

Departmental By-Laws

or

Faculty Contract

Disability

Complaint or Grievance

Dean of Students

Discrimination/Complaint Procedure

Drop, Add, or Withdrawal Deadline

Exception to Policy

Dean of Students Office

 

Undergraduate or Graduate Bulletin

Drop or Withdrawal

Refund

Complaint

Appeal

Financial Aid

Complaint or Grievance

Director of Financial Aid

Financial Aid Rights and Responsibilities

Appeal

Financial Aid Appeals Committee

Grades

Complaint or Grievance

Faculty member, Department Head

Student Rights and Responsibilities

Appeal

Housing

Complaint or Grievance

Resident Director

Residence Life
Homepage

Exception to Policy

Housing and Residence Life Office

Housing Requirement
 

Appeal

Parking

Complaint or Grievance

Parking and Traffic Committee

Motor Vehicle 
Ordinances

Exception to Policy

Public Safety and Police Services

Appeal

Residency for Tuition Purposes

Apply for Change in Status Appeal

Prospective Students: Admissions

Undergraduate or
Graduate Bulletin

Continuing Students: Registrar

Sexual Harassment

Complaint or Grievance

Equal Opportunity Office/ Dean of Students

Sexual Harassment Policy

Student Employment

Complaint or Grievance

Immediate Supervisor

Student Employment Handbook

Student Conduct

Complaint or Appeal

Dean of Students Office

Student Code

Concern Not Listed Here

Complaint or Grievances

Dean of Students Office

Student Rights and Responsibilities

Exception to Policy

Appeal

Contents

Preface...................................................................................................... iii

      Student Rights and Responsibilities............................................... iii

      Student Code..................................................................................... iii

      University Policies and Related Documents................................... iii

      Undergraduate and Graduate Bulletins........................................... iii

      Periodic Review of Student Handbook............................................ iii

Complaints, Exceptions, and Appeals................................................... iv

 

Part 1:  Student Rights and Responsibilities

   1.0    Preamble

   1.1    Academic and Administrative Rights and Responsibilities

            1.1.1        Instruction and Academic Evaluation

            1.1.2        Academic Freedom for Students

            1.1.3        Academic Advising

            1.1.4        Academic Records

   1.2    Rights of Due Process in Regard to Academic or Administrative Matters 

            1.2.1        Student Complaints Concerning Grades

            1.2.2        Complaints Other than Grades

            1.2.3        Academic Dishonesty

   1.3    Rights and Freedoms Outside of the Classroom

            1.3.1        Student Participation in Institutional Government

            1.3.2        Student Publications and Communications

            1.3.3        Exercise of Rights and Citizenship

            1.3.4        Freedom of Association

            1.3.5        Freedom of Inquiry and Expression

            1.3.6        Regulations and Adjudication Procedures

 

Part 2:  Student Code

   2.0    Philosophy

2.1    Definitions

            2.1.01      Accused Student

            2.1.02      Complainant

            2.1.03      Conduct Board

            2.1.04      Faculty Member

            2.1.05      Member of the University Community

            2.1.06      Student

            2.1.07      Conduct Administrator

            2.1.08      University

            2.1.09      University Official

            2.1.10      University Premises

   2.2    Purpose

   2.3    University Regulations

            2.3.1        Academic Dishonesty

            2.3.2        Alcoholic Beverages: Possession or Use of

            2.3.3        Athletic Activities

            2.3.4        Building Security

            2.3.5        Compliance with Official Requests

            2.3.6        Compliance with University Policy

            2.3.7        Dangerous Materials and Open Flame

            2.3.8        Destruction of Property

            2.3.9        Disorderly Conduct

            2.3.10      Disruptive Conduct

            2.3.11      Dress

            2.3.12      Drugs: Possession, Use, and Sale

            2.3.13      Fire Safety

            2.3.14      Fireworks

            2.3.15      General Regulatory Statement

            2.3.16      Harassment

            2.3.17      Hazing

            2.3.18      Littering

            2.3.19      Movement of Furnishings

            2.3.20     Noise

            2.3.21      Personal Abuse

            2.3.22      Property; Use, Acquisition, Removal, and/or Detention 

            2.3.23      Records and Identification

            2.3.24      Residence Life and Dining Facilities

            2.3.25      Soliciting, Selling and Publicizing

            2.3.26      Sound Amplifying Equipment

            2.3.27      Student Conduct System Abuse

            2.3.28      Unauthorized Access of Information

            2.3.29      Use of the University Name

            2.3.30      Use of Tobacco Products

            2.3.31      Weapons

   2.4    Student Conduct Process

            2.4.1        Introduction

            2.4.2        Description of an Incident

            2.4.3        Complaint is Adjudicated

            2.4.4        Conduct Board Hearing Procedures

            2.4.5        Rules of Procedure in the Conduct Process

   2.5    The Structure of the Conduct Board

         2.5.1        Memberships

         2.5.2        Quorum

         2.5.3        Chairpersons

         2.5.4        Jurisdiction

         2.5.5        Referral of Cases

         2.5.6        Voting

         2.5.7        Standard of Proof

         2.5.8        Summer Sessions (non-academic year)

   2.6    Appeals  

         2.6.1        Procedure for Leniency Appeals

         2.6.2        Procedure or Fact Appeals

   2.7    Sanctions

            2.7.1        Sanctions

Part 1: Student Rights and Responsibilities

1.0 Preamble

Academic institutions exist for the transmission of knowledge, the pursuit of truth, the development of students, and the general well-being of society. Free inquiry and free expression are indispensable to the attainment of these goals. As members of the academic community, students should be encouraged to develop the capacity for critical judgment and to engage in a sustained and independent search for truth.

Institutional procedures for achieving these purposes may vary from campus to campus, but the minimal standards of academic freedom of students outlined in this document are essential to any community of scholars. Freedom to teach and freedom to learn are inseparable facets of academic freedom. The freedom to learn depends upon appropriate opportunities and conditions in the classroom, on the campus, and in the larger community. Students should exercise their freedom with responsibility.  To protect the freedom of students to learn, as well as enhance their participation in the life of the academic community, students should be free from exploitation or harassment.

The responsibility to secure and respect general conditions conducive to the freedom to learn is shared by all members of the academic community. Each college and university should develop policies and procedures to provide and safeguard this freedom. Such policies and procedures should be developed at each institution within the framework of general standards and by the members of the academic community. The purpose of this handbook is to list the essential provisions for student freedom to learn at Northern Michigan University.

1.1 Academic and Administrative Rights and Responsibilities

The provision of appropriate conditions and opportunities for learning is an important measure of the quality of an educational institution. The University assumes a number of essential responsibilities to achieve academic excellence and preserve the ideals of academic freedom for students. As members of the academic community, students similarly accept certain responsibilities.

1.1.1 Instruction and Academic Evaluation

.01 Institutional Responsibility

The University should offer a wide variety of courses and degree programs that assure the preservation and extension of our cultural, social, and political heritage. Courses and programs should be offered that are relevant not only to the varied interests and abilities of the student body but also to the changing needs of society. Qualified faculty and adequate facilities, equipment, and materials should be provided to support instructional programs. The University also has the responsibility to provide instruction that correlates closely with approved descriptions as published in the current and supplementary documents.

Students have a right to be informed of the instructional objectives of each course at the beginning of the semester. Instruction should be directed toward fulfillment of the stated objectives of each course. Students are likewise entitled to be informed at the beginning of each semester of the course requirements and of the methods and criteria to be employed in the evaluation process, including the determination of the course grade. Each academic department shall make available a copy of the course syllabus to each student enrolled in each course and shall maintain a copy of each syllabus on file with the department head. Reasonable notice (at least one week) should be given as to when major exams are scheduled and when major assignments are due. University policy requires that classes meet regularly at the scheduled times and in the scheduled place, but if a change is necessary, every effort should be made to accommodate the needs of the students. Students should expect to have timely appraisal of their progress in each course and opportunities to discuss their academic work with their faculty. Students should have an opportunity to review all written work on which they have received a grade. Course work, except for exams, which is not returned to students at the end of the semester should be kept on file by the faculty for thirty (30) days following the first day of class for the next regular semester (exclusive of the summer session), after which the coursework may be disposed of in a manner which protects the confidentiality of the students. Exams not returned to students at the end of the semester must be kept on file by faculty member for one calendar year. Course grades should be based entirely upon students’ performance in meeting course requirements as outlined in the syllabus.

The University encourages student involvement in the evaluation of instruction, courses, and programs as an integral part of the total evaluation process. Another effective means of achieving meaningful student involvement is through student membership on various academic policy recommendation committees.

1.1.2 Academic Freedom for Students

.01     Institutional Responsibilities

Within the classroom and in conferences with students, faculty should encourage students to engage in open discussion, inquiry, and expression relevant to the course content. Students should be free to take reasoned exception to the views and interpretations offered in any course of study and to reserve judgment about matters of opinion. Faculty should seek, especially in the classroom, to create a climate in which the right of free expression accorded to one student respects the dignity of other students and does not interfere with the right to free expression of the other students in the classroom.

.02     Student Responsibility

Students are responsible for learning the content of any course for which they are enrolled. Students bear a great deal of responsibility for preserving the ideals of academic freedom. Any action which has the effect of stifling free expression of differing points of view or which is disruptive of efforts to present a wide variety of opinion is contrary to academic freedom and is  unacceptable within an academic community.  Students are responsible for the exercise of the right of free expression without harassment of other members of the University community.

1.1.3 Academic Advising

.01     Institutional Responsibility

The University should provide accurate, complete, and clear information concerning curriculum requirements. Academic advising is an integral part of this responsibility and is the primary means by which students and their advisers develop a program of study.  Faculty are expected to be available to students for advising and other conferences during posted office hours or at arranged appointments.

.02     Student Responsibility

Students have the responsibility to ensure that the academic requirements for their desired degrees are met. They should become familiar with the University’s academic requirements and standards. Students have the responsibility to seek counsel of their academic advisers and others who may be of assistance to them.

1.1.4 Academic Records

.01     Institutional Responsibility

Northern Michigan University is committed to maintaining accurate student records and protecting the privacy of those records, in accordance with the Family Educational Rights and Privacy Act (FERPA).  Students have the right to review their educational records, request an amendment to those records, and provide consent to disclosure of personally identifiable information contained within their record.  The detail regarding student records, how they may be accessed, what information is considered "directory," and what information is protected is specified in the University FERPA Policy.

.02     Student Responsibility

Students have the responsibility to provide full and accurate information necessary for the maintenance of valid academic records. Students should check their academic records regularly to identify possible errors and to make certain that academic requirements are being met.

.03    Theses and Other Papers Authored by Students

Graduate research papers, undergraduate honors theses, and graduate theses differ in nature from typical student papers and essays; such works often become research sources themselves and can be published in electronic or paper format. If permission for publication is granted by the student, the University may make available to third parties graduate research papers, undergraduate honors theses, and graduate theses. Other types of student work may be made available to third parties provided that advance notification is provided to students in the syllabi for individual courses where this may occur.

1.2 Rights of Due Process in Regard to Academic or Administrative Matters

The establishment and maintenance of the proper relationship among members of the University community are fundamental to the University’s function. This relationship requires that faculty, staff, and students respect the rights and responsibilities that derive from community membership. Whenever problems arise among members of the University community, attempts should be made to resolve these problems through informal and direct discussions. If such discussions fail to resolve a given problem satisfactorily, the following appeal procedures shall apply.

1.2.1 Student Complaints Concerning Grades

Students who believe that the final course grade which they have received is incorrect or unfair should:

  • Consult with the faculty member for the course in question, and seek satisfactory explanations and/or resolutions.  In situations involving possible harassment or discrimination, students may go directly to the department head.  The department head may represent a faculty member who is unavailable for the semester in which the grade appeal is being processed.
  • If, in the opinion of the student, the complaint remains unresolved after the discussion with the faculty member, the student may follow the grade appeal procedures outlined in section 1.2.1.04 of the Student Handbook.

.01        Reasons for Grade Appeal
The reasons for a grade appeal will be restricted to the following:

  1. The grade allegedly is based on a score that is arithmetically erroneous or based on a factual error.
  2. The rules established for assigning grades as outlined in the course syllabus allegedly have been violated.
  3. The faculty member has allegedly graded on some basis other than academic performance in the course.
  4. Extenuating circumstances such as illness, incapacity, unavailability, or absences of the faculty member generate uncertainty regarding the appropriateness of the grade assigned.
  5. The student is appealing a finding of academic dishonesty by the faculty member as outlined in Section 1.2.3 of the Student Handbook.

.02     Burden of Proof

The student shall carry the burden of proof that the grade is incorrect or unjustified. For appeal proceedings, the burden of proof is preponderance of the evidence (over 50%).  The department head and college grade appeal committee shall decide whether the evidence shows that it is more likely than not that the reason for appeal (listed in section 1.2.1.01) affected the student’s grade.

.03     Composition of the Appellate Bodies

Department Head-The department head through which the class involved is offered will serve as the first level of appeal.

College Appeals Committee-The dean of the college for which the class involved is offered will serve as the contact for the second, and final, level of appeal.  The dean of the college shall establish an appeals committee and designate a chair.  The chair is a voting member.  The appeal committee shall be made up of three (3) faculty members, representing two separate colleges, and two (2) students chosen from the pool of students serving on the University Conduct Board.  The two students shall not have an affiliation with the department through which the class involved is offered.  The student grievant may, however, request in advance of the hearing, in writing, that the two students be excused and that his or her grievance be heard only by three faculty members.

.04     Grade Appeal Procedures

The following defines the grade appeal procedures and deadlines if a grade issue is not resolved by talking directly to the faculty member through which the class involved is offered.  All of the following deadlines are exclusive of the summer session and days on which the university is closed for regular business.

  1. To initiate a grade appeal, the student should detail in writing how the grade that the student received is incorrect or unfair in relation to one or more of the five reasons for appeal listed in section 1.2.1.01 of the Student Handbook. The appeal shall then be submitted by the student to the department head through which the class involved is offered no later than thirty (30) calendar days following the first day of classes for the next regular semester.  The faculty member involved will be given an opportunity to review the appeal and submit a written response.  This response will be submitted to the department head that will make it a matter of record, available for the student to inspect and review in the office upon request.  Copies cannot be provided.  
  2. The department head shall decide if the written appeal statement and the supporting documents indicate that at least one of the five reasons for appeal stated in section 1.2.1.01 of the Student Handbook is being applied by the student as the basis of the appeal.  The appeal shall be dismissed if (a) the appeal was not timely or granted exception to the deadline, (b) the appeal, as described by the student, is not based on one or more of the five bases for appeal, or (c) the student has not attempted to resolve the grade issue directly with the faculty.  In those cases where the department head finds that one or more of the five reasons is applicable, s/he shall analyze the circumstances and make a determination to grant or deny the student’s appeal.
  3. The decision rendered by the department head will be sent via email to the student’s and faculty member’s NMU email account within twenty-one (21) calendar days of the receipt of an appeal.  The outcome and records pertaining to the department level appeal will be maintained by the department head involved.
  4. Grade appeals which are not resolved to the satisfaction of the student or the faculty member following a review by a department head may be appealed in writing to the dean of the college through which the class involved is offered no later than fourteen (14) calendar days following the date the opinion from the department head was sent via email to the student’s and faculty member’s NMU email accounts.  Both the student and faculty member have the right to appeal a decision rendered by the department head.  Upon receipt of a written request, a college appeals committee will be formed and grade appeal hearing conducted.  The chair of the college appeals committee will obtain the outcome and records pertaining to the department level grade appeal from the department head involved, as well as any clarification statements from the student and faculty member involved in the grade appeal.
  5. The steps in a formal grade appeal hearing shall be as follows:
  • A presentation of the complaint by the student followed by questioning by the appeals committee. 
  • A presentation by witnesses for the student followed by questioning by the appeals committee.
  • A presentation by the faculty member followed by questioning by the appeals committee.
  • A presentation by witnesses for the faculty member followed by questioning by the appeals committee.
  • The student and faculty member shall have the opportunity to ask any questions of each other relevant to the appeal, beginning with the student. All questions must be directed to the chair of the hearing and at no time should the student or faculty member address each other directly. 
  • Any final questions by the appeals committee.

6. At the close of the formal grade appeal hearing the appeals committee will deliberate in private.  The appeals committee shall determine, by majority vote, if one of the five reasons for appeal did, in fact, affect the student’s grade in the course.  If the appeals committee decides the reasons for appeal did not affect the student’s grade, the appeal will be denied.

7. If the college appeals committee decides one of the five reasons for appeal did affect the student’s grade and a change in the grade for the course should be made, the appeals committee shall attempt to reach a solution mutually agreeable to the student and the faculty member who assigned the grade. Should the acceptable solution involve a change of the final grade for the course, the faculty member will submit a grade change to the appropriate department head within five business days.

8. If the college appeals committee decides that a change in the grade for the course should be made but no agreement is reached between the student and faculty member involved, the appeals committee shall determine an appropriate grade and forward a complete written report of their findings and their recommendation of the grade change to the dean of the college involved.  The dean will perform an independent case review and make a final grade determination.  The dean will submit a grade change to the registrar within five business days of his/her final determination.  

9. The decision rendered by the college appeals committee will be sent via email to the student’s and faculty member’s NMU email accounts within twenty-one (21) calendar days of the receipt of an appeal.  The outcome and records pertaining to the college appeal will be sent to the dean of the college involved.

.05        Rules of Procedure

  1. All deadlines within the grade appeal procedures are exclusive of the summer session and days on which the university is closed for regular business.
  2. Any exception to the deadlines shall be for extenuating circumstances determined to be valid by the dean of the college, in consultation with the department head, through which the class involved is offered. 
  3. If the department head is unable to render a decision within the (21) days, the appeal must be submitted by the department to the dean of the college through which the class is offered and heard by the college appeals committee.
  4. Appeals by one student on behalf of other students or an entire class are not permitted.
  5. If more than one student is appealing a grade in the same course, with the same circumstances, and with the same faculty member, the cases may be heard together if all parties are in agreement.  The proceedings shall be the same as for one student except that the appeals committee shall not make a decision on any student’s grade appeal until the committee has heard from all students involved in the case.
  6. The student and faculty member bear the responsibility of contacting their own witnesses and ensuring that the witnesses are in attendance at the grade appeal hearing.
  7. If the student or faculty member fail to appear for the grade appeal hearing, the appeal will be heard, and a decision rendered, in their absence.
  8. The chair of a grade appeals committee shall have the authority to:
  • Direct the grade appeal hearing
  • Call recesses
  • Postpone the hearing to gather more information, investigate circumstances, or request the attendance of witnesses
  • Take appropriate steps to maintain order at the grade appeal hearing

9. Decide questions of relevancy from both the appeals committee and participan. If a student is found responsible for academic dishonesty through the grade appeal process, he/she is responsible through the Student Code and will be issued the appropriate sanction by the Dean of Students Office.  

.06      Rights of Students and Faculty Members Involved in a Grade Appeal

  1. The student and faculty member shall be entitled to a hearing by impartial persons.
  2. The faculty member who is involved in the complaint shall not sit as a member on any appeals committee considering the complaint to which the faculty member is a party.  If the department head is teaching the course in question, the dean of the college will designate another department head to hear the department head level appeal.
  3. The student and faculty member involved shall be entitled to be present at the college grade appeal hearing during the presentation of any matters on which a decision may be based.  Deliberation shall be done in private with only the appeals board present.
  4. During the appeal hearing, the student and the faculty member may be accompanied by a support person of their own choosing, provided that the support person shall be a member of the faculty, staff, or student body of the University, and that the support person shall not be a licensed attorney.  The support person is not allowed to participate in the process. 
  5. Grade appeal hearings shall be closed to the public.  Persons in attendance shall be limited to:
  • Members of the college appeals committee
  • The student and his/her support person
  • The faculty member and his/her support person
  • Witnesses, and
  • Individuals with an interest in the case who are authorized to attend by the chairperson of the appeals committee.

        6. The college appeals committees shall maintain the sole record of the hearing.  College appeals committee records will be housed in the department office through which the class involved was offered for five years from the date the final appeal outcome was emailed to the student’s and faculty member’s NMU email accounts.

       7. The student and faculty member involved are entitled to be informed of the outcome of the appeal hearing.

.07        Program Dismissal

A student who is dismissed from an academic program may inquire about any option for appeal through the department head who supervises the program.

1.2.2 Complaints Other than Grades

Students having complaints that do not concern grades should first seek resolution of the complaint with the faculty or staff member most directly involved in the circumstance, except in situations involving possible harassment or discrimination in which case the student should contact the Dean of Students Office. Students who do not feel that their complaints are satisfactorily resolved by the faculty or staff member most directly involved should contact that individual's supervisor. Those students who feel that their complaints remain unresolved after contacting the supervisor of the faculty or staff member most directly involved should contact the Dean of Students or designee.  The role of the Dean of Students or designee is to provide impartial assistance in solving problems and resolving disputes.  The Dean of Students or designee cannot impose solutions, but can identify options and strategies for resolution.

The Dean of Students or designee will assist students in determining if a formal process has been established at the University to resolve complaints of the nature of those brought forward. In those circumstances where such a process or procedure has been established, the staff member assisting the student(s) will provide the student(s) with an explanation of the process and any forms or other materials which are necessary to follow that process.

In those circumstances where there is no formal process established, the Dean of Students or designee will document the complaint, forwarding a copy to the appropriate academic or administrative offices and file the original complaint in the Dean of Students Office. The complaint will be resolved by the academic or administrative office to which the complaint is forwarded by the Dean of Students Office.

1.2.3  Academic Dishonesty

In instances where there are reasonable grounds to suspect a student of academic dishonesty as defined in the Student Code in Section 2.3.1, the faculty member must inform the student of the nature of the alleged violation within fourteen (14) calendar days of  becoming aware of the alleged violation, exclusive of dates when the University is not in session.

After affording the student an opportunity to respond, the faculty member will decide whether or not the student is responsible for dishonest academic practices.  If the faculty member concludes that dishonest academic practices have occurred, the faculty member will take appropriate corrective action.  Such action may include, but is not limited to, a repetition of the assignment or a lowering of the grade for the assignment or course.  The most severe penalty which may be imposed directly by the faculty member for academic dishonesty is a grade of “F” for the course to which the violation applies.  The decision of the faculty member shall be subject to appeal following the rules of procedure outlined in Section 1.2.1.

The faculty member should keep a complete record of matters pertinent to such incidents and forward a summary of the incident to the department head and other appropriate administrators.  The faculty member has the option to request the Dean of Students Office to keep the academic dishonesty on file informally or to formally charge the student with a violation of the Student Code and assign a disciplinary penalty in accordance with the Student Code.  Students who are given a grade of “F” as a result of a finding of academic dishonesty may not withdraw from the course if found responsible through disciplinary action in accordance with the Student Code.  The student conduct process will automatically honor decisions made through the grade appeal process regarding academic dishonesty.

1.3 Rights and Freedoms Outside of the Classroom

1.3.1 Student Participation in Institutional Government

As constituents of the academic community, students are free, individually and collectively, to express their views on issues of institutional policy and on matters of general interest to the student body. The student body should have clearly defined means to participate in the formulation and application of University policy affecting academic and student affairs. “Academic and student affairs” should be interpreted broadly to include all academic, administrative, and policy matters pertinent to students’ educational experiences.

The role of student government and both its general and specific responsibilities should be made explicit, and the actions of student government within areas of its jurisdiction should be reviewed only through orderly and prescribed procedures. Through membership on various standing and ad hoc committees with members of the faculty and administration, students may participate in the formulation and application of institutional policy affecting academic and student affairs.

1.3.2 Student Publications and Communications

Student publications, the student press, and other student communications media are a valuable aid in establishing and maintaining an atmosphere of free and responsible discussion and of intellectual exploration on campus. They are a means of bringing student concerns to the attention of the faculty and the institutional authorities and of formulating student opinion on various issues on the campus and in the world at large.

Whenever possible, student publications, student press, and other student communications media should be financially and legally separate from the University. Where financial and legal autonomy is not possible, the University, as the publisher or licensee of student publications, student press, and other student communications media shall have ultimate control over the contents of the publications or broadcasts. In the delegation of editorial responsibility to students, the University should provide sufficient editorial freedom and financial autonomy for the student communications media to maintain their integrity of purpose as vehicles for free inquiry and free expression in an academic community. This should be accomplished within the framework of institutional responsibility and liability.

The editorial freedom of student editors and managers entails corollary responsibilities to be governed by the canons of responsible journalism, such as the avoidance of libel, slander, indecency, undocumented allegations, attacks on personal integrity, and the techniques of harassment and innuendo. Subject to compliance with these canons, editorial freedom of student publications, student press, and other student communications media will be implemented as follows:

  1. The student press, student publications, and other student communications media will be free of censorship and advance approval of copy, and their editors and managers will be free to develop their own editorial policies and news coverage.
  2. Editors and managers of student communications media will be protected from arbitrary suspension and removal because of student, administrative, faculty, or public disapproval of editorial policy or content. Only for proper and stated cause will editors and managers be subject to removal and then by orderly and prescribed procedures. The agency responsible for the appointment of editors and managers will be the agency responsible for their removal.
  3. All University published and financed student publications will explicitly state on the editorial page or during editorial broadcast that the opinions expressed are not necessarily those of the University or student body.

The policy titled “Distribution or Sale of NMU Student Publications and Other Written Materials,” as adopted by the Board of Trustees, further defines students’ rights and responsibilities on the subject of student publications. This policy is available on the Center for Student Enrichment web page.

1.3.3 Exercise of Rights of Citizenship

University students are both citizens and members of the academic community. As citizens, students should enjoy the same freedom of speech, right of peaceful assembly, and right of petition that other citizens enjoy, and, as members of the academic community.  Faculty members and administrative officials shall ensure that institutional powers are not employed to inhibit such intellectual and personal development of students as is often promoted by their exercise of rights of citizenship both on and off campus.

1.3.4 Freedom of Association

Students bring to the campus a variety of interests previously acquired and develop many new interests as members of the academic community. They should be free to organize and join associations to promote their common interests. The “Student Organization Registration Policy,” as adopted by the Board of Trustees, was established for the purpose of ensuring that these freedoms are safeguarded. This policy is available on the Center for Student Enrichment web page.

1.3.5 Freedom of Inquiry and Expression

Students and student organizations shall be free to examine and discuss all questions of interest to them, and to express opinions publicly and privately. They shall be free to support causes by orderly means which do not disrupt the regular and essential operation of the University. Students and student organizations engaging in such activity should make clear to the academic and larger community that in their public expressions or demonstrations, they speak only for themselves. Inherent in this freedom is an obligation for tolerance of diverse opinions.

Students and student organizations have the right to invite to campus and to hear any person of their own choosing. Accordingly, the “Outside Speakers Policy” was adopted by the Northern Michigan University Board of Trustees. This policy is available on the Center for Student Enrichment web page.

1.3.6 Regulations and Adjudication Procedures

University regulations and the process by which alleged violations are adjudicated are stated in the Student Code, Part 2 of the Student Handbook.

Part 2: Student Code

2.0        Philosophy

Admission into the University community is both voluntary and optional, and obligates each student to abide by the regulations established by the University. It is intended that these regulations will further the educational mission of the University by providing an environment conducive to the personal growth and development of students. These regulations may not, however, be unreasonable or forbid the exercise of a right guaranteed by the Constitution of the United States.

2.1     Definitions

For the purposes of the Student Code, the following definitions apply:

.01       ADMINISTRATIVE HEARING means a meeting with a conduct administrator during which the conduct incident will be reviewed and the respondent will be provided the opportunity to accept responsibility for the Student Code charges, and be issued a sanction, or deny responsibility and attend a conduct board hearing.

.02       COMPLAINANT means any person who reports that a student is alleged to have violated this Student Code.

.03       CONDUCT ADMINISTRATOR means an NMU official authorized to administer the student conduct process, including impose sanctions upon any student(s) found to have violated the Student Code.

.04       CONDUCT BOARD means persons authorized to determine whether a student has violated the Student Code and to recommend sanctions that may be imposed when it has been determined a rules violation has been committed.

.05       FACULTY MEMBER means any person hired by the University to instruct classes.  This also includes non-instructional faculty.

.06       MEMBER OF THE UNIVERSITY COMMUNITY includes any person who is a student, faculty member, University official or any other person employed by the University, and persons who reside in NMU housing facilities.

.07       RESPONDENT means any student accused of violating this Student Code.

.08       SEXUAL MISCONDUCT REVIEW BOARD means persons authorized to determine whether a student has violated policies regarding dating violence, domestic violence, sexual assault, sexual harassment, and stalking, and to impose sanctions when it has been determined a violation has been committed. 

.10       STUDENT includes all persons enrolled for courses through or at NMU, both full-time and part-time, and those who attend educational institutions other than NMU but reside in NMU housing facilities. Participants of the Olympic Training Site are considered students. Persons who are not officially enrolled for a particular semester but whose NMU record indicates a continuing relationship with the University are considered students.  Persons who have been admitted to NMU but have not yet enrolled for courses are considered students.

.11       UNIVERSITY means Northern Michigan University.

.12       UNIVERSITY OFFICIAL includes any person employed by NMU performing assigned responsibilities.

.13       UNIVERSITY PREMISES includes all land, buildings, facilities, and other property in the possession of or owned, used, or controlled by the University, and thoroughfares frequently used by students (including adjacent streets and sidewalks).

2.2        Purpose

In order for the student conduct system to function effectively, members of the University community must know the standards expected of students and the process for resolving alleged violations of the Student Code. Sections 2.4 through 2.7 outline procedures for dealing with alleged violations of the Student Code and inform students of their procedural due process rights.

The present Student Code is a revised edition of the 2003 version and was developed by the professional staff from the Dean of Students Office in cooperation with a committee consisting of members of the Conduct Boards, Housing and Residence Life, Center for Student Enrichment, Dining Services, Public Safety and Police Services, and the Associated Students of Northern Michigan University (ASNMU).  Any part of this document may be revised by action of the Northern Michigan University Board of Trustees.

Recommendations concerning revisions of the Student Code are normally forwarded to the Provost. The President shall submit recommendations directly to the Board of Trustees.

2.3        University Regulations

Jurisdiction of the Northern Michigan University Student Code:

Standards of behavior are developed by institutions of higher education for the purpose of furthering educational objectives.  These standards, commonly referred to as student regulations, may apply to behavior off-campus as well as on-campus.  Violations of the regulations set forth by the University may result in disciplinary action by the University.  Criminal prosecution may also be pursued by law enforcement authorities.  The Northern Michigan University Student Code shall apply to conduct that occurs on University premises, at University-sponsored activities, and to off-campus conduct.  The University may take action in off-campus situations involving flagrant disregard for any person or persons; or when a student’s or student organization’s behavior is judged to threaten the health, safety, and/or property of any individual or group; or any other activity which adversely affects the University community and/or the pursuit of its mission.  Each student shall be responsible for their conduct from the time of admission through the actual awarding of the degree, even though conduct may occur before classes begin or after classes end, as well as during the academic year and during break periods between terms of actual enrollment (and even if their conduct is not discovered until after the degree is awarded).  The Student Code shall apply to a student’s conduct even if the student withdraws from school while a disciplinary matter is pending.  The Dean of Students may recommend the student conduct process proceed regardless of withdrawal, particularly in cases involving willful homicide, sexual misconduct, dating violence, domestic violence, stalking, robbery, burglary, aggravated assault, larceny over $50, motor vehicle theft, and arson.  The Dean of Students, or designee, shall decide whether the Student Code shall be applied to conduct occurring off campus, on a case-by-case basis, in their sole discretion.

Authority:

Authority for the enactment of student regulations is vested in the Northern Michigan University Board of Trustees. The Board delegates powers to the President, who in turn shares with specified officers of the University, the faculty, and student body the responsibility to develop recommendations regarding student regulations. Student regulations adopted by the Northern Michigan University Board of Trustees are stated below. Regulations which are developed and approved shall be considered to be part of the Student Code. Newly-approved regulations shall be updated on-line upon their adoption.

Sanctions:

Sanctions may be imposed upon any student found to be responsible for violation of the Student Code.  Sanctions may be imposed independently or in combination depending on the particular circumstance of the violation.  Severe and/or multiple violations shall increase the severity of sanctions applied.  The sanctions are defined in Section 2.7.1 of this document.

Responsibility for Living Space and Property:

Students at Northern Michigan University are responsible for the behavior exhibited, and contents, within their assigned living space or property in their control.

Responsibility for Guests:

Students at Northern Michigan University are responsible for their guests’ compliance with University rules and regulations. Students may be charged through the NMU student conduct process for violations of the Student Code by their guests.

Student Code Interpretation:

Any question of interpretation or application of the Student Code shall be referred to the Provost, or designee, for final determination.

2.3.1     Academic Dishonesty

No students shall intentionally or unintentionally participate in academic dishonesty in any course offered by or at NMU. If a student is uncertain about an issue of academic honesty, the student should consult the faculty member to resolve questions in any situation prior to the submission of any academic work. This regulation does not preclude an academic penalty imposed by a faculty member as provided for in Student Rights and Responsibilities, Section 1.2.3.

Cheating

.01       No students shall, during the course of a quiz or examination, (1) offer information of any kind to another student; (2) take and/or receive information of any kind from another student, or from the quiz or examination responses made by another student; or (3) have in their possession any tool, written material, or other device which may be of assistance to them in taking the quiz or examination, and which has not been authorized by the person proctoring the quiz or examination.

.02       No students shall take, steal, or otherwise procure in an unauthorized manner any piece or pieces of writing or information which contain the questions, answers or access codes to an examination scheduled to be given to any individual or group enrolled in any course of study offered by the University.

.03       No students shall complete or attempt to complete any academic exercise for or with another individual without proper authorization.  No students shall allow another person to complete or attempt to complete any academic exercise on their behalf.

Complicity

.04       No students shall knowingly participate in, or otherwise facilitate, the academic dishonesty of another student.

Falsification

.05       No students shall submit as their own any work or assignment which contains content falsified by the student or content the student knows to be false.

.06       No students shall provide false or misleading information to influence academic requirements, including but not limited to grades, attendance, academic assignments, exercises or deadlines.

Plagiarism

.07       No students shall submit as their own to a faculty member any work which contains ideas or materials taken from another without full acknowledgement of the author and the source.

Possession

.08       The unauthorized possession of any of the pieces of writing or information described above shall be considered evidence of a violation of the provision of this regulation.

Multiple Submission

.09       An academic exercise may not be submitted by a student for course credit in more than one course without the permission of the affected faculty member(s).

2.3.2     Alcoholic Beverages: Possession or Use of

No students shall illegally consume, possess*, manufacture, or distribute alcoholic   beverages.  No students shall possess*, consume, or use alcohol on University premises except as permitted by University policy.

*Possess:  Under Michigan law it is illegal for anyone under the age of 21 to purchase or attempt to purchase, consume or possess, or have any bodily content of alcohol.

In order to promote the health and safety of students, NMU has adopted a Medical Amnesty Policy.  Please visit (http://www.nmu.edu/policies) for details.

2.3.3     Athletic Activities

All athletic activities (skateboarding, hockey, biking, football, frisbee, etc.) are prohibited in hallways and common areas of University buildings.

2.3.4     Building Security

No students shall prop open or adjust, tamper with, change, interfere with or disable mechanisms that provide security to University buildings, residence halls, and other facilities.

2.3.5     Compliance with Official Requests

.01      No students shall fail to comply with reasonable and lawful requests or direction by University officials, or officially recognized volunteers acting in performance of their official duties.

.02     No students shall fail to answer promptly to summons from University officials.

2.3.6     Compliance with University Policy

No students shall fail to comply with University policies.

2.3.7     Dangerous Materials and Open Flame

.01        No students shall, on University premises, possess, store, mix, or experiment with any chemical, explosive or accelerant which may be injurious to the lives and safety of the University community. This regulation shall not apply to faculty-member supervised learning activities.

.02        No students shall use or create an open flame or use live or glowing embers or charcoal on University premises. Residents living in on-campus apartments shall be permitted to use small propane tank (not to exceed 16.4 oz.) grills outside.  This regulation shall not apply to faculty-member supervised learning activities.  Requests for exception to this regulation for ceremonial or religious purposes may be made to the Dean of Students or designee.

2.3.8     Destruction of Property

.01       No students shall intentionally or unintentionally damage, alter or destroy property belonging to, or in the care or control of, either the University or another member of the University community.

.02       No students shall intentionally or unintentionally alter, erase, or otherwise corrupt information stored in or used by University computers including, but not limited to, operating system software, application software, data files, and the media on which such information is stored.

2.3.9     Disorderly Conduct

No students shall make any disturbance* or threat of violence. Physical altercations are prohibited.

*A disturbance, which is something less than threats of violence, is an interruption of peace and quiet, a violation of public order in decorum, or an interference with or hindrance of one in pursuit of their education or occupation.

2.3.10   Disruptive Conduct

.01       Actions that impair, interfere with or obstruct the normal operations of the University and/or interfere with the rights of other members of the University community or visitors.  This includes intentional occupation of or blocking the entry or exit of University facilities, including but not limited to, buildings, classrooms, offices, hallways, entryways, conference rooms, and campus grounds.

.02       Actions that impair, interfere with or obstruct the orderly conduct, processes and functions within any classroom or other instructional setting.  This includes interfering with a faculty member’s role to carry out the normal academic or educational functions of their class.

.03       Participating in, leading or inciting others to disrupt scheduled and/or normal campus activities, events and programs.

.04       Intentional obstruction of the free flow of pedestrian or vehicular traffic on University premises or at University sponsored or supervised functions.

.05       Solicitation on campus without prior approval from appropriate University officials (see 2.3.26).  This includes, but is not limited to, the disbursement of any forms of promotional/informational material on University property or on items (e.g. motor vehicles) on University property, requests for donations or the selling or vending of any merchandise or services.

2.3.11   Dress  

.01        Dress in University dining service facilities shall conform to applicable state and federal sanitation regulations.  Pants/shorts/skirts, shirts, and shoes are required to enter any dining service facility.

.02        Dress in any academic or administrative building or common area of a residence hall or University apartment shall not interfere with any University community member in pursuit of their education or occupation.

2.3.12   Drugs: Possession, Use or Sale

No students shall possess, use, distribute, share, sell or manufacture illegal drugs, or other controlled substances* except as permitted by law. Drugs confiscated by University officials will be destroyed and not returned to a student.

*Controlled substances:  Federal and state laws regulate the manufacture, sale, distribution, use and disposal of these substances.  Examples:  narcotics, stimulants, depressants, hallucinogens, anabolic steroids, and chemicals used in production.

In order to promote the health and safety of students, NMU has adopted a Medical Amnesty Policy.  Please visit (http://www.nmu.edu/policies) for details.

Federal law prohibits the possession and/or use of marijuana on campus premises, regardless of the possession of a medical marijuana card through the State.  For questions or concerns contact the Dean of Students Office.

2.3.13   Fire Safety

.01       No students shall disregard a fire alarm signal or refuse to immediately evacuate a building or a section of a building where a fire alarm is sounding.

.02       No students shall ring any bell or operate, trigger, or tamper with any mechanical or electrical fire safety apparatus, except in case of fire.

.03       No students shall operate, tamper with, or discharge any fire extinguishing equipment except for the purpose of extinguishing fires.

2.3.14   Fireworks

No students shall possess, explode, or cause to explode any type of fireworks or explosives on University premises.

2.3.15   General Regulatory Statement

No students shall engage in conduct detrimental to the University community. Conduct shall be deemed detrimental to the University community if it consists of an act or acts prohibited under municipal, state, or federal law.

2.3.16   Harassment 

No students shall harass any member of the University community. Harassment for the purposes of this regulation shall be defined as verbal, physical, or written behavior which intimidates individuals or groups on any basis including ancestry, race, ethnicity, color, religion or creed, sex or gender, gender identity, gender expression, genetic information, national origin, age, height, weight, marital status, familial status, handicap/disability, sexual orientation, military or veteran status, and interferes with an individual’s participation in the curricular or extracurricular activities of the University.

NMU has a Retaliation Policy.  Please visit (http://www.nmu.edu/policies) for details.

2.3.17   Hazing 

No students or members of any registered student organization, athletic team, or other organized student group, shall engage in any intentional or unintentional act(s) which endanger(s) the mental or physical health or safety of any member or prospective member of an organization or group. This regulation will be upheld regardless of location, intent, or consent of participants.

2.3.18   Littering 

No students shall drop, deposit, discard, throw, or otherwise dispose of refuse* of any kind in buildings or on the grounds of University property except in receptacles provided for that purpose.

Ceremonial or event paraphernalia, such as ribbons and balloons, used on the grounds of University property must be removed within 48 hours of the event’s completion.

*Examples of refuse include, but are not limited to, cigarette butts, bottles, cans, papers, and food.

2.3.19   Movement of Furnishings 

.01       No students shall move University equipment or furnishings from room to room, or from rooms, lounges, or lobbies in any University owned building without specific written authorization from the administrative staff member responsible for that building.

.02        Only free standing or unaffixed furniture may be rearranged within residence hall rooms and apartments.

2.3.20   Noise 

.01        No students, or guests, shall in any way create sounds which may interfere with any University community member in pursuit of their education or occupation.

2.3.21   Personal Abuse

No students shall verbally abuse, threaten, intimidate, harass, coerce, bully, or exhibit conduct which threatens or endangers the mental or physical health/safety of any person or causes reasonable apprehension of such harm.  Personal abuse shall be defined as behavior that is persistent, severe, and/or pervasive.

2.3.22   Property: Use, Acquisition, Removal, and/or Detention  

.01        No students shall, without authorization, use, consume, acquire, remove, or detain property* belonging to or rented by the University or belonging to or rented by a member of the University community including visitors and guests.

*Examples of property include, but are not limited to books, charts, construction materials, dishware, documents, event tickets, food, furniture, merchandise, maps, plants, tools and vehicles.

.02       No students shall use computer hardware, software, data files, network resources, commercial information services, or other information technology resources owned, operated, leased, or used by the University which impedes the ability of other members of the University community to use these resources.

2.3.23   Records and Identification 

.01       No students shall inappropriately use their student identification card, key or key card, parking pass, or other official identification.  Inappropriate use includes, but is not limited to, lending it to another person or using one that is not rightfully theirs.

.02       No students shall create, alter, forge, or falsify any forms of identification, record, or other document used or maintained by the University or furnish false information to the University for incorporation in any such document.

2.3.24   Residence Life and Dining Facilities

.01       Antennas, satellite dishes, cables, media receivers, and outside antennas of all kinds on or near residence halls or University-owned apartments, are prohibited. Splicing into or connecting with University-owned cables and antennas is prohibited.

.02        Busing Tables

Students are expected to bus their dishes in University dining operations after every meal.

.03        Candles

Candles are prohibited in residence hall rooms and University apartments.

.04        Electrical Appliances

Certain electrical appliances are prohibited in University housing facilities. Prohibited electrical appliances include, but are not limited to, air conditioners, clamp-on-bed lamps, electrical heaters, hazardous electrical appliances, heat lamps, hot plates, indoor grills, open-element popcorn poppers, and appliances in need of electrical repair.  Contact Housing and Residence Life with questions regarding this regulation.

.05        Food: Removal from Dining Room

No person shall, without proper authorization, remove food of any kind from the Marketplace or Wildcat Den dining rooms.

.06        Fraudulent Receipt of Goods or Services  

  1. No persons shall occupy space or permit or assist other persons to occupy space in a residence hall room or University apartment in which they are not registered by authorized personnel as a resident or as an overnight guest.
  2.  No students shall reside in residence halls which remain open during periods when classes are not in session without registering with Housing and Residence Life.
  3.  No persons shall receive food from a residential dining room unless they
  • have a dining contract;
  • pay for the meal at the entrance to the dining room; or
  • have a guest meal ticket.

       4.  Persons who have no meal plan contract or have not paid for a meal ticket shall not be allowed to enter dining rooms.  Residents who host guests by giving their identification card to another individual to gain entrance to the dining rooms will be charged restitution.  Exceptions to this policy will be determined by the Director of Dining Services.

       5.  No persons shall use laundry facilities (washers and dryers) in University housing unless they have a residence hall room and board contract or an apartment lease.

.07       Overnight Guests  

Overnight guests are permitted in University housing facilities provided the roommate and suitemates have agreed to the visit. Guests must be registered in accordance with the Overnight Guest Registration Procedures, available through Housing and Residence Life personnel.  Guests must be registered at least one day in advance, and residents are urged not to host guests during final examination week. The host shall be responsible for their guest’s conduct. Guests may not stay more than three consecutive nights, and must be 16 years of age or older.  Under no circumstances will more than six people be permitted to occupy a residence hall suite overnight.

.08       Pets 

Pets, except fish, are prohibited in University residence halls and apartments.  Fish tanks, one per living unit, cannot exceed 10 gallons.  For an exception to this regulation for service or assistance animals, please contact Disability Services.

.09       Posting Notices 

       a.         The posting of notices in residence halls and apartments is prohibited unless special permission is granted by the Resident Director or Coordinator of Apartment Services.  The responsibility for removing notices and signs is assumed by the person who posts them.

       b.         The posting of signs and notices is prohibited in all food service areas without special permission from the Director of Dining Services or designee.

       c.         Posting in all other buildings is controlled by the Posting Materials Policy. Please visit (http://www.nmu.edu/policies) for details.

.10       Residence Hall Room and Apartment Changes

Room and University apartment changes are prohibited unless written authorization has been granted by the Resident Director or Coordinator of Apartment Services.

.11       Screens

Screens are to remain in place at all times.

.12    Visitation

Visitors are permitted in the residence halls so long as they are invited in and escorted by a current resident of that hall.

2.3.25   Soliciting, Selling, and Publicizing

No students shall engage in the business of soliciting or selling any services, activities, or goods or take orders to make contracts for the purchase or delivery thereof, or sell or offer for sale tickets or goods, activities or services, or solicit for any purpose whatsoever on University premises. Exceptions to this policy regarding residence halls and University apartments must be approved by the Director of Housing and Residence Life or designee. All other exceptions must be approved by the Dean of Students or designee.  The provisions of this regulation do not apply to University sponsored activities or the sale of items by students who have registered a fund-raising activity in compliance with the policy relating to registered student organizations.

2.3.26   Sound Amplifying Equipment 

.01        The use of sound amplifying equipment is permitted outdoors between the hours of 9:00 a.m. and 7:00 p.m. on the lawn adjacent to the north side of the University Center. The volume of amplification shall be restricted so that the maximum level of sound emanating from the sound amplifying equipment will not interfere with the instructional, research, or administrative functions of the University.

.02        The use of sound amplifying equipment is prohibited in other outdoor areas of campus when classes are in session and between the hours of 7:00 p.m. and 9:00 a.m. Written authorization to operate sound amplification equipment on campus or to station them in areas other than that provided in section .01 of this regulation must be obtained from the Director of the Center for Student Enrichment.

.03        The use of sound amplifying equipment in University buildings requires written authorization from the Director of the Center for Student Enrichment. Such authorization is not required for the personal use of sound equipment in residence halls or University-owned apartments or for any sound amplifying equipment which is used primarily for University classes or University sponsored academic, recreational or athletic activities.

2.3.27   Student Conduct System Abuse

.01       No students shall disrupt the orderly conduct of a conduct board proceeding;  attempt to discourage an individual’s proper participation in, or use of, the student conduct system; attempt to influence the impartiality of a member of a conduct board prior to, and/or during the course of, the conduct board proceeding.

.02       No students shall fail to comply with any disciplinary condition imposed upon them by any conduct board or conduct administrator.

.03       No students shall knowingly offer false or misleading information at any disciplinary or administrative hearing, investigation or meeting; or shall initiate a student conduct proceeding in bad faith.

.04     No students shall influence or attempt to influence another person to commit an abuse of the student conduct system.

2.3.28   Unauthorized Access of Information

No students shall access information, in any format, for which they do not have authorization.

2.3.29   Use of the University Name  

No students shall use the University name or official marks (logos) without authorization from the Marketing and Communications Office. University approval or disapproval of any program, project, policy, or position may not be stated or implied by any student without written authorization by the President.

2.3.30   Use of Tobacco Products

No students shall use tobacco products in any facility or vehicle owned or operated, or under control of the University.

2.3.31   Weapons

No students shall keep, possess, display, use, or carry any weapon anywhere on the Northern Michigan University campus or field station. In the interpretation and application of this regulation, examples of weapons shall include, but are not limited to, rifles, shotguns, handguns, bows, or other devices capable of casting a projectile* by air, gas, explosives, or mechanical means.   No students shall possess other weapons defined as illegal under Michigan law.

*Examples of projectile weapons include, but are not limited to, cross bows, airsoft guns, paintball guns, sling shots, bb guns, Nerf guns, and water guns.

Weapons used for recreational purposes must be registered and stored in the Public Safety and Police Services Office storage facility.  They must be transported directly from the Public Safety and Police Services Office storage facility to points outside the campus and transported from such points directly back to the Public Safety and Police Services Office storage facility. They must be transported in accordance with Public Safety and Police Services Office instructions, and the weapon or weapons transported must be unloaded, and, when possible, encased, dismantled, or broken down.

2.4        Student Conduct Process

2.4.1     Introduction

Students make many decisions regarding their behavior and these decisions must not conflict with the University’s expected standards of behavior. However, when a student violates those standards, then an appropriate sanction must be imposed by way of a student conduct process.

The student conduct process and any resultant action serves to assist the student in recognizing and correcting behavior that is incompatible with the norms of the University community, and hopefully to deter others from making inappropriate decisions. When a student’s action demonstrates that basic standards of behavior have not been met or that the best interests of the student and the University cannot be served by the student’s continued enrollment, the University is obligated to separate the student from the University community.

The responsibility for resolving alleged violations of the Student Code at Northern Michigan University is delegated by the Board of Trustees to the President who delegates it to the Provost. It is then delegated to the Dean of Students or designee, members of the conduct board, and the Sexual Misconduct Review Board.

The Sexual Misconduct Review Board will hear cases involving dating violence, domestic violence, sexual assault, sexual harassment, and stalking.  The Sexual Misconduct Review Board will be made up of the Title IX Coordinator, Dean of Students, and the lead investigator assigned to the case.  Contact the Title IX Coordinator for the process used to resolve cases involving sexual misconduct. 

In order to fulfill this responsibility for all other alleged violations of the Student Code, the student conduct process is designed to meet essential standards of reasonableness and fairness. Therefore, procedural requirements of due process as outlined in the following sections have been established to ensure that every student receives equitable and judicious treatment if charged with a violation of the Student Code. Conduct boards serve to provide the student charged with a hearing by impartial persons if the student denies the charges. However, it should be clearly understood that they do not sit as courts of law and are not restricted by the legal rules of evidence and procedure, since they hold administrative hearings which allow flexibility and the reasonable use of discretion.

The student conduct process described herein governs the implementation of the process for adjudicating alleged violations of the Student Code. Any questions regarding the student conduct process, the Student Code, or any aspect of the Student Conduct Program, should be referred to the Dean of Students Office.

2.4.2     Description of an Incident

Any member of the University community may submit a report against a student for violations of the Student Code.  A description of an incident shall be prepared in writing.  The report should contain the name(s) of the student(s) accused of the violation, a detailed description of the behavior that violated the Student Code, and the name and contact information of the University community member writing the report.  Any report should be submitted as soon as possible after the event takes place, and within one calendar year of the date of the incident.  Exceptions to the calendar year deadline will be considered by the Dean of Students or designee.

A description of an incident pertaining to a situation which occurred in the residence halls, University apartments or adjacent areas should be submitted to a residence life staff member.  All other situations should be submitted to the Dean of Students Office.  All crimes should be reported to Public Safety and Police Services.

Once a description of an incident is received, it will be determined through the student conduct process whether the alleged violation occurred.

2.4.3 Complaint is Adjudicated

.01       The respondent will receive, in writing, a list of one or more sections of the Student Code alleged to have been violated and a brief description of the alleged violation(s). Such notice will be considered received by the student if it is delivered in person, by mail or by NMU email.

.02       The respondent will receive, in writing, the date, time, and location of an administrative hearing with a conduct administrator to discuss the incident.  The respondent shall be notified in writing 48 hours prior to the scheduled administrative hearing. Such notice will be considered received by the student if it is delivered in person, by mail or by NMU email.  The respondent may voluntarily waive the 48 hours and request to meet sooner with the conduct administrator at their earliest convenience.

.03       During the administrative hearing, the respondent will be advised of the information and/or evidence against him/her and given an opportunity to be heard in their own defense.

.04       The respondent may accept responsibility for the alleged violation(s) and a sanction will be issued.  Sanctions shall be selected from those stated in Section 2.7.1 of the Student Code. It is at the discretion of the administrator who conducts the administrative hearing to combine sanctions for multiple violations, and review the student’s past violations of the Student Code, if any, and academic progress; and to interview University employees having knowledge of the respondent so that appropriate sanctions and special conditions may be selected. The student will receive a copy of the sanction in writing electronically by NMU email or hard copy.

.05       The respondent may deny responsibility for the alleged violation(s) or stand mute, in which case the conduct administrator shall refer the case to one of the conduct boards.

2.4.4     Conduct Board Hearing Procedures

.01       The conduct board hearing shall begin with a reading of the Specification of Charges by the chairperson.  The information pertaining to the charges shall be presented and considered even if the respondent or complainant is not present. The respondent shall respond to the matters contained in the charges by affirming, or denying each item as it is read.

.02       If the respondent affirms the truth and accuracy of all items in the Specification of Charges, then the conduct board will:

  • Note the affirmative plea after each item presented in the Specification of Charges.
  • Hear any information in mitigation of the Student Code violation(s) that will enable the conduct board to select an appropriate sanction.
  • Decide upon any appropriate sanction(s) provided in the Student Code.
  • Return the Specification of Charges to the Dean of Students Office with a notation of the pleas, conduct board decision(s), and a statement of the sanction imposed. The sanction letter shall be signed by the chairperson of the conduct board.

.03       If the respondent denies the truth or accuracy of any part of the Specification of Charges the hearing shall proceed in the following manner:

  • The complainant (see 2.4.5.09) and witnesses who support the complaint shall be called individually to share information with, and shall then be questioned by, the conduct board.
  • The respondent shall present their response by sharing information with the conduct board, answering questions from the conduct board, and then identifying witnesses, if any, capable of sharing information related to the incident on the respondent’s behalf. These witnesses may also be questioned by the conduct board.
  • The respondent and witnesses for the respondent shall have the right to question the complainant and the complainant’s witnesses and to examine information presented in connection with the incident. The complainant and witnesses shall have the right to question the respondent and the respondent’s witnesses and to examine information presented in connection with the incident.  All questions shall be directed to the chairperson for the hearing.  All questions must be relevant to the case being decided, and relevancy shall be decided by the chairperson of the conduct board.
  • Summary statements are permissible at the close of all questioning by all of the involved parties except support persons and attorneys and shall be directed to the conduct board.   Any further questions from the conduct board shall then be asked.
  • After the fact-finding portion of the hearing is concluded, the conduct board shall go into closed.
  • Decision: The truthfulness of each factual allegation appearing in the Specification of Charges shall be termed a “question of fact” for the purposes of the student conduct process. After resolving all questions of fact, the conduct board shall decide whether each item and charge of the Specification of Charges has been established by a preponderance of the evidence; that it is more likely than not that the respondent violated the Student Code. 
  • If the conduct board finds that the items affirmed are sufficient to constitute any violation, they shall assess a sanction(s) provided in the Student Code. It is at the discretion of the conduct board to combine sanctions for multiple violations and to review the student’s past violations of the Student Code, if any, and academic progress, and to interview University employees having knowledge of the respondent so that appropriate sanctions and special conditions may be selected.

2.4.5   Rules of Procedure in the Conduct Process

This section does not apply to cases on appeal.

The rules provided in Section 2.4.5 of the student conduct process shall apply to administrative hearings and conduct board hearings. The Dean of Students or designee shall establish the procedures to be followed in hearings.

.01       The respondent and complainant shall be entitled to a hearing by impartial persons.

.02       Requests to postpone a scheduled hearing due to extenuating circumstances, by the respondent or complainant, must be made in writing to the Dean of Students or designee at least 24 hours in advance of the hearing.  That person may approve or deny the request based on verification of the extenuating circumstances.  Hearings will not be postponed due to scheduling conflicts of witnesses, support persons, or attorneys. In cases in which an examination period or break period interferes, such hearings will be held as soon as possible when classes are again in session.

.03       On rare occasions the conduct board may accommodate concerns for the personal well-being, and/or fears of confrontation of the complainant, respondent, and/or other witnesses during the hearing by providing separate facilities, by using a visual screen, and/or permitting participation by telephone, electronic recording, video conferencing, audio tape, written statement, or other means, as determined appropriate by the Dean of Students or designee.

.04       A member of the Dean of Students’ staff shall be present at conduct board hearings as a procedural adviser and chairperson of the hearing.  The chair shall ensure that established procedures are followed and to rule on the relevancy of any line of questioning.  The chair shall be allowed to ask questions of all participants throughout the hearing.  If part or all of the Specification of Charges is affirmed by the conduct board, the chair may contribute pertinent information in the sanction assessment stage.  Pertinent information may include past violations of the Student Code, if any, and academic progress.  The chair may also be interviewed by the conduct board if there is any particular knowledge to be given that may assist the conduct board in assessing a sanction or selecting a special condition. After the decisions of the conduct board have been made, the Dean of Students Office will maintain records and be responsible for all communication pertaining to the case.

.05       The respondent and complainant shall be entitled to be present at the hearing during the consideration of any matters on which a decision to affirm or deny an item or charge on the Specification of Charges may be based. This excludes private deliberation by the conduct board.

.06       The respondent and complainant shall be entitled to present their case through statements, questions, witnesses, and other forms of information. The complainant and respondent shall provide the Dean of Students or designee with a written list of witnesses at least 24 hours in advance of the hearing.  It is the responsibility of the complainant and respondent to identify witnesses and ensure their presence at the hearing.  Witnesses must have relevant information regarding pending charges against the student.

.07       Pertinent records, exhibits, and written statements (including impact statements) may be accepted as information for consideration by a conduct board at the discretion of the chairperson.  Records and documents that will be considered during a hearing will be made available to the conduct board but names or personally identifiable information may be redacted to protect the privacy rights of individuals not directly involved in the process.  Records and documents that will be considered during a hearing will be made available for review by the respondent and the complainant at their request prior to or during the hearing.

.08       Witnesses may be kept in separate areas prior to and during the hearing.  The witnesses shall remain in the hearing room after they have shared their information with the conduct board.  The names of all witnesses shall be available upon request to the conduct board, respondent, and complainant prior to the hearing.

.09       The respondent and complainant shall be entitled to be accompanied by a support person of their choice; a support person shall be a member of the faculty, staff, or student body of the University. A support person shall not be a licensed or a practicing attorney.  A support person is not permitted to speak on behalf of the complainant/ respondent unless otherwise directed to do so by the chair.  The support person must be someone who is not identified as a witness who will provide testimony in the case.

The conduct administrator or members of the conduct board may question the respondent and complainant directly, and the respondent and complainant shall answer directly to the conduct administrator or conduct board. If more than one student is charged in connection with the same situation or occurrence, then a support person for one such student cannot be another student who is charged. In addition, anyone acting as a witness in a case may not act as a support person for another in the same case.

.10       The student charged may refuse to answer questions. Other witnesses shall be required to answer all questions asked of them unless their answers would tend to incriminate them under any provisions of the Student Code.

.11       All hearings are closed to the public. Persons in attendance at hearings shall be limited to:

  • the members of the conduct board, including chairperson;
  • the respondent, complainant and their support persons;
  • witnesses, and
  •  individuals who are authorized to attend by the chairperson to the conduct board.

.12       Admission or removal of any person to or from the hearing shall be at the discretion of the student conduct administrator and/or chairperson to the conduct board.

.13       When a student is accused of violating the Student Code, and criminal charges are pending against the student, an attorney may be present at the student’s expense. In cases involving dating violence, domestic violence, sexual assault, sexual harassment, and stalking an attorney may be present regardless of whether criminal charges are pending.  In such cases, the role of the attorney is limited and passive. They cannot actively participate in the hearing or ask questions.  Their role is to advise the student regarding self-incrimination and to observe the proceedings.  All communication regarding the student conduct process will be directed to the student.

.14       Disciplinary proceedings involving a student charged with conduct that potentially violates both the criminal law and the Student Code will proceed without regard to pending civil or criminal litigation in court or criminal arrest and prosecution.  Proceedings under this Student Code may be carried out prior to, simultaneously with, or following civil or criminal proceedings off campus at the discretion of the Dean of Students or designee.  Determinations made or sanctions imposed under this Student Code shall not be subject to change because criminal charges arising out of the same facts giving rise to the violation of University rules were dismissed, reduced, or resolved in favor of or against the student.

.15       Formal rules of process, procedure, and/or technical rules of evidence, such as are applied in criminal or civil court, are not used in student conduct proceedings.

.16       There shall be a single verbatim record, such as an audio recording, of all hearings before a conduct board conducted only by the University.  Deliberations shall not be recorded.  The record shall be the property of the University. The University may require that the record remain in its custody; provided, however, that the respondent and complainant have access to the record for all purposes relating directly to any appeals within the University.

.17       Conduct board hearings will proceed regardless of the failure of a student charged or complainant to appear.  In all cases, the information in support of the charges shall be considered.

.18       The conduct board or conduct administrator has the right to amend any item on the Specification of Charges for purposes of clarification or consistency, so long as such amendment will not have the effect of adding any substantive allegation to the Specification of Charges.  Students are informed of any amendments and amendments are noted in the conduct file.

.19       Decisions of the conduct board to affirm or deny any particular item or charge on the Specification of Charges shall be made on the basis of matters considered at the conduct board hearing.

.20       The conduct board’s standard of proof is preponderance of the evidence.  The conduct board shall decide, by majority vote, whether the evidence shows that it is more likely than not that the respondent violated the Student Code.

.21       If the respondent is found responsible for the charge(s), then they shall be entitled to written notice of the findings of the hearing, and related documents will remain part of the student’s official conduct record. If the respondent is found not responsible for the charge(s), then related documents and records will not remain part of the student’s official conduct record.

.22       The respondent, complainant, and the Dean of Students or designee have the right to appeal any decision of a conduct board (based on error of procedure or fact) or to request leniency of a penalty.  Should such an appeal or request for leniency be made, any sanction issued by the conduct administrator or conduct board shall be held in abeyance until acted upon by the appropriate appeal board or reviewing official.

.23       Hearings involving more than one respondent for the same incident may be conducted either separately or jointly.  When two or more students are charged and their cases are being heard together, the proceedings shall be the same except that the conduct board shall not seclude themselves and make a decision on any of the respondents until they have heard from all students involved in the case.

.24       Cases involving the imposition of sanctions other than suspension held in abeyance, suspension, expulsion, or revocation or withholding of degree shall be expunged from the student’s conduct record seven years after final disposition of the case.

2.5 The Structure of the Conduct Board

2.5.1 Membership

.01       Student:  A pool of up to 20 student members of the conduct board may be comprised of both undergraduate and graduate students.  The membership shall include representation from on-campus and off-campus residents.

  • Student members shall be selected through an interview process in which current members of the conduct board and the chairperson participate.
  • Student members shall be appointed.
  • Student members shall have attained at least twelve hours of academic credit at the time of their appointment and must maintain good academic standing and be free of any active sanctions imposed through the University’s student conduct process.
  • Appointed student members must maintain sufficient attendance and satisfactory performance at trainings and hearings. 
  • Members may be removed at the discretion of the chairperson of the conduct board for not meeting eligibility requirements.

.02       Faculty:  A pool of up to six members of the faculty will be nominated by the Provost, and reviewed and approved by the Dean of Students Office.  Members may not be licensed attorneys. Members shall serve for a period of three years provided they retain eligibility.  Faculty members may be terminated by the Provost for poor attendance or performance at hearings.

.03       Staff:  A pool of up to six members of the administration, including Department Heads, appointed by the Provost, after being reviewed and approved by the Dean of Students Office.  Members may not be licensed attorneys.  Administrative staff members may be terminated by the Provost for poor attendance or performance at hearings.

2.5.2     Quorum: Five members shall constitute a quorum.  The respondent shall have the right to waive the quorum requirement.  If a quorum cannot be obtained and is not waived, then the hearing shall be rescheduled.

2.5.3     Chairpersons: The Dean of Students shall appoint a member of the Dean of Students Office who shall serve as chairperson to the conduct board hearing.  Chairpersons shall have a voice but no vote.  The Chairperson of the conduct  board shall have the authority to direct the hearing, call recesses, postpone hearings, take appropriate steps to maintain order at hearings, decide questions on the relevancy of evidence or information,  recall witnesses or call such further witnesses as would seem able to aid in the resolution of matters relevant to the hearing, monitor the presentation of questions to witnesses by members of the conduct board, and decide who is permitted to attend the hearing.  The chairperson shall be allowed to ask questions of all participants throughout the hearing.

2.5.4     Jurisdiction: Conduct boards consisting of all student members may hear cases involving University regulations except those which may result in suspension or expulsion. Conduct boards consisting of all students may impose only the following sanctions: warning probation, disciplinary probation, special conditions, guardian notification for alcohol and other drugs, and loss of privileges.  Conduct boards consisting of students, faculty and staff may hear cases involving most University regulations including those which may result in suspension or expulsion.  Conduct Boards consisting of students, faculty, and staff may impose any of the sanctions defined in Section 2.7.1 of this document.  The Sexual Misconduct Review Board will hear cases involving dating violence, domestic violence, sexual assault, sexual harassment, and stalking.  The Sexual Misconduct Review Board will be made up of the Title IX Coordinator, Dean of Students, and the lead Title IX investigator assigned to the case.

2.5.5     Referral of Cases: A conduct board consisting of all students may waive jurisdiction over cases and refer them to a conduct board consisting of students, faculty, and staff provided there are reasonable grounds for such referral, that such action is taken prior to the conclusion of a formal hearing of the case.

2.5.6     Voting:  A simple majority vote of the conduct board members present at any hearing shall be necessary and sufficient for action.  Members cannot abstain from voting.

2.5.7   Standard of Proof:  The conduct board’s standard of proof is preponderance of the evidence.  The conduct board shall decide whether the evidence shows that it is more likely than not that the respondent violated the Student Code.

2.5.8     Summer Sessions (non-academic year): An interim conduct board shall be established by the Dean of Students or designee to resolve Student Code charges during the period between the winter and fall semesters.  This conduct board shall be composed of faculty, staff, and continuing or enrolled students.

2.6 Appeals

(Contact the Title IX Coordinator for appeals involving dating violence, domestic violence, sexual assault, sexual harassment, and stalking.) 

The respondent, the complainant, the Dean of Students or designee may submit an appeal. It is optional for the respondent, the complainant, or the Dean of Students or designee, to submit a response to the appeal.

Appeals based on questions of fact and/or questions of procedure may be appealed to an appeal board.  Appeals to request leniency of a sanction may be appealed to the Associate Provost.

A written appeal letter must be submitted to the Dean of Students or designee within 48 hours after the sanction is imposed.  An appeal letter must meet two conditions: (1) it must cite the basis of the appeal; and (2) it must provide sufficient and detailed information to support the appeal.  The appeal will not be considered if both of these conditions are not met.  The body hearing the appeal shall determine if the appeal meets both conditions.

The appeal process shall be limited to a review of the file and supporting documents (except as necessary to gain insight into any new evidence).  The following are the ONLY accepted bases for appeal:

  1. Procedure:  To determine whether the original hearing was conducted in conformity with prescribed procedures.  Questions of procedure are limited to those which may have significantly affected the outcome of the hearing.  The person appealing must specify which procedures were not followed and how it significantly affected the outcome of the hearing.
  2. Fact:  To consider new information, sufficient to alter a decision or other relevant facts not brought out in the original hearing, because the person appealing did not know such information and/or facts at the time of the original hearing.  Information which was known to the person appealing at the time of the original hearing but was withheld will not be considered upon appeal.
  3. Leniency:  To determine whether the sanction imposed was appropriate for the violation of the Student Code that the student was found to have committed, considering any previous violations.  The person appealing must specify why the sanction imposed is too harsh.

2.6.1 Procedure for Leniency Appeals

.01     Once an appeal is submitted and determined that it meets the appeal conditions, the Associate Provost or designee may:

  •  Modify the sanction (enhance or lessen);
  •  Uphold the sanction;
  •  In extenuating circumstances (conflict of interest, absence of the appeal officer, etc.) request the President to appoint a hearing agent who shall consider the sanction and render a decision.  The hearing agent must be University faculty or staff.

.02         The Associate Provost shall inform the respondent and the Dean of Students or designee in writing as to the decision within ten business days.

2.6.2 Procedure or Fact Appeals

.01       Jurisdiction: The appeal committee shall have appellate jurisdiction over all conduct board decisions regarding findings of fact and questions of procedure. The committee shall also review all other matters referred by the Dean of Students or designee.

.02       Membership: The members of the appeal committee shall number three, and shall consist of one student selected from the active student members of the conduct board, one member of the faculty appointed by the Provost, and one member of the staff appointed by the Provost. The members selected shall not have served on the conduct board for which the decision is being appealed. Members may not be licensed attorneys.  If possible, all nominees should possess experience on a University conduct board. Members shall serve for a period of three years provided they retain eligibility. Members may be reappointed by following the same procedure. A chairperson shall be selected by the members of the appeal committee.

.03       Procedure: 

  1. Once an appeal is submitted and determined that it meets the appeal conditions, the appeal committee shall then request from the chairperson of the conduct board whose decision is appealed a copy of the Specification of Charges and all information upon which the previous decision was made. Three members of the appeal committee (one student, one staff, one faculty member) must be present for the appeal to proceed and all decisions shall be based on a simple majority vote.
  2. If an error in fact or procedure occurred, then the case shall be sent back to the Dean of Students or designee who shall have the discretion to drop the charges or schedule a rehearing by the conduct board which made the original decision.
  3. The appeal committee chairperson shall inform the respondent and the Dean of Students or designee in writing as to the decision within ten business days.

2.7 Sanctions 

2.7.1 Sanctions

Sanctions may be imposed upon any student found to be responsible for violation of the Student Code.  Sanctions may be used independently or in combination depending on the particular circumstance of the violation.  Severe and/or multiple violations will increase the severity of sanctions applied.  Continued violations of the Student Code will result in more severe disciplinary sanctions.  

No sanction shall become effective until it is imposed by the Dean of Students or designee. Sanctions shall be ordered into execution 48 hours after the student has received written notice of the decision of the conduct board or conduct administrator; or immediately after action by the appeal committee or appeal officer designated to consider leniency of the sanction. Written notice is considered received once delivered in person, by mail, or NMU email.

.01       Warning Probation: a sanction imposed for a specified period of time. Further violations of the Student Code will result in more severe disciplinary sanctions.  

.02       Disciplinary Probation: a sanction imposed for a specific period of time. Further violations of the Student Code may result in suspension or expulsion.

.03       Special Conditions: Financial restitution, service to the University, service to the community, attendance at educational seminars, classes, or workshops, written assignments, or other activities deemed appropriate. Some seminars, classes, and workshops may require a registration fee to be paid by the student.

.04       Parental/Guardian Notification for Alcohol and/or Other Drugs: Parental or guardian notification for serious first offenses, second offenses and any subsequent offenses for students under 21 years of age.

.05       Loss of Privileges: Denial of specified privileges for a designated period of time.  Privileges that can be denied include, but are not limited to, contact with another person, campus registration of a vehicle, on-campus employment, access to a building or portion of a building, access to a program, access to the University network, participation in extracurricular activities, and any other privilege deemed appropriate.

.06       Suspension: A decision of suspension terminates the student’s status as an enrolled student for a specific period of time and prohibits the student from attending classes.  A suspended student may not enter onto any part of the campus without specific authorization from the Director of Public Safety and Police Services or designee and the Dean of Students or designee.  Students who reside on campus must remove their belongings from their place of residence within 48 hours of notice of suspension.

  • The terms of suspension may also include other conditions which may apply following the student’s reinstatement.
  • At the discretion of the conduct board or conduct administrator who hears the case, the suspension may be held in abeyance.
  • A violation of the terms of suspension or suspension in abeyance may result in an extension of the period of suspension, which may be imposed by the Dean of Students or designee.

.07       Temporary Suspension: In certain circumstances, the Dean of Students or designee may impose a temporary suspension until the student conduct process is completed.

  1. Temporary suspension may be imposed only to promote the safety and well-being of members of the University community or preservation of property; to ensure the student’s own physical or emotional safety and well-being; or if the respondent poses an ongoing threat of disruption of, or interference with, the normal operations of the University.
  2. During the temporary suspension, a student shall be denied access to University housing, to the campus (including classes), and/or all other university activities or privileges for which the student might otherwise be eligible, as the Dean of Students or designee may determine appropriate.
  3. The temporary suspension does not replace the regular student conduct process, up to and through a conduct board hearing, if required.

.08       Expulsion: A decision of expulsion permanently terminates the student’s status as an enrolled student.  An expelled student may not enter onto any part of the campus without specific authorization from the Director of Public Safety and Police Services or designee and the Dean of Students or designee.  Students who reside on campus must remove their belongings from their place of residence within 48 hours of notice of expulsion. 


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