VIDEOCONFERENCING TIPS

  • Distant sites connect 15 minutes early, confirming clear audio and video.Check levels of video playback and visual transitions

  • If the HOST (presenting) site is sending their laptop image, confirm receiving both their video and content.

  • Prepare graphics with proper fonts, sizes and backgrounds - larger fonts are better.

  • Stage your background and set lighting - brighter in foreground than behind.

  • Eliminate extraneous noise. Mute cell phones.

  • Remind the audience of microphone sensitivity - whispering and pencil tapping are easily heard.

  • Familiarize yourself with the equipment. Always conduct a test if unsure.

  • Obtain contact information (phone numbers) that are accessible prior to and during the conference

  • The more sites involved, the greater degree of structure needed. Call on sites by name, in round-robin fashion.

  • Maintain (level) eye contact with all participants - look into the camera

  • Always be aware of what participants are viewing at all sites.

  • Know and engage your audience - bring the far sites into the conversation and check for understanding

  • Allow for longer response times

  • When presenting, receiving sites should mute their microphones.

  • Presenters should minimize roaming.

    • Speak into, and remain at a static microphone.

    • It is best to use a wireless, lapel mic.

    • Stay within the camera angle

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