for Backing Up Files
valuable is the information on your computer? What if one day all
of your documents, letters, e-mail addresses and business contacts
just disappeared? A few steps to back up the files on your computer
every two to three weeks can save time in the long run, not to mention
spare you the anxiety and frustration of losing critical information.
are some situations that can cause the loss of data on a computer:
The disk drive for backups fails.
A power surge fries the machine (surge
protectors are important).
An employee or friend accidentally
erases key data.
A virus infects the system.
The hard drive crashes (it’s not a
question of if, but when).
The computer is stolen (notebooks
are particularly vulnerable).
The computer is destroyed by fire,
floods or other disasters.
to Scott Krah (Micro Repair), there are three
main reasons members of the NMU community should back up computer
files every few weeks
[your computer] crashes, you have no second chance to get your data
back. You usually can’t get anything back,” Krah said.
said he remembers a graduate student who lost his thesis, which
he had been working on for seven months, after his hard drive crashed
suddenly. The student made no hard copy, no back up, and he was
unable to recover or save any of the document.
second reason is to save money. Micro Repair charges students, staff,
and faculty $50 per hour to assist in backing up or trying to recover
files from a hard drive that has crashed. However, the Help Desk
offers free assistance in learning how to appropriately back up
files before a hard drive crash occurs.
final reason Krah gives is that problems happen with computers that
may not necessarily be the hard drive, and people can reimage or
reinitialize their computers and accidentally lose everything.
will cost you [in the future]. Take a few moments and backup your
files; it is worth it,” Krah advises.
up files is easy and does not require a lot of time. All of Northern’s
IBM computers come with IBM RecordNow , a CD-burning program
that allows you to make data or music discs. To find the IBM
RecordNow program, double click on the ‘my computer’ icon
on the desktop. Next, double click on the C drive icon, then again
on program files. These files should be
for easy searching. Double click the IBM RecordNow folder
and then on the CD icon within the folder.
can choose to use either CD-R or CD-RW discs to record your information.
There are advantages and disadvantages for each disc type. CD-R’s
are cheaper, but can not be reused by erasing files. Although CD-RW’s
can be reused, they are more expensive and might not be compatible
in all CD drives.
you choose the CD type that is appropriate, IBM RecordNow
will walk you through the three steps to create your data backup
disc. First, insert your blank CD and click the ‘next’ button. You
will then be prompted to add files and/or folders onto your disc.
Click the ‘add files and folders’ button and choose the documents
or folders that you wish to add. This may take some time due to
choosing the files individually and trying to find the location
of the desired files. If you look above the ‘name’ column, IBM
RecordNow will tell you how much space you have remaining
on the disc.
you have selected the desired files and folders, click the ‘next’
button. A warning prompt box will appear to remind you to close
other applications while recording to be sure that the sensitive
recording process does not fail. As long as there are no problems
during the recording process, your backup CD is done.
up your files is one of the best things that you can do in order
to prepare for a worst case scenario. For more information, contact
the Help Desk in the LRC via phone at 227-2468 or or visit http://www.acs.nmu.edu/backup