NORTHERN MICHIGAN UNIVERSITY and GREEK LETTER SOCIAL ORGANIZATIONS
Greek letter social fraternities and sororities are student organizations that promote high standards of scholarship, leadership, and community service for their members. They also contribute to their members’ personal growth morally, socially, and intellectually. Greek letter social organizations are characterized by a tradition of adherence to their founding principles and ideals. Loyalty to one another, mutual support for the achievement of their members, and the formulation of enduring friendships are characteristic of members of these unique social units.
Greek life is an important component of student life at Northern Michigan University. The Greek system promotes the development of a wide variety of academic, leadership, personal, and social skills for its members. Greek organizations contribute to the attractiveness of the University to prospective students and alumni. Finally, Greeks traditionally have a positive impact on the campus and in the surrounding communities through their social, academic, and service achievements. Northern Michigan University recognizes these contributions and allocates staff time and resources for maintaining and strengthening Greek organizations. Because of the importance of the Greek system and because of the unique circumstances under which it operates, the following conditions which define the relationship between Northern Michigan University and Greek organizations have been developed. This Invitational Agreement explains the relationship between Greek organizations and Northern Michigan University.
Note: This document will be reviewed and appropriate revisions will be made in March of every year. A review committee consisting of the Presidents of each Greek Chapter, Presidents and Advisers of Greek governing organizations, the Director of the Center for Student Enrichment, and the Dean of Students will be convened. Recommended revisions will be approved by the Provost.
Greek letter social sororities and fraternities seeking to establish chapters at Northern Michigan University are invited to do so. The invitation to colonize will be extended by the Dean of Students. Once a colony or chapter is established, its continuance is based on compliance with the provisions of this Invitational Agreement. Greek organizations that are not members of national fraternities and sororities must also abide by this Invitational Agreement.
I. RECOGNITION OF GREEK ORGANIZATIONS
In order to be recognized as a Greek organization and be eligible for the benefits and services accorded that status, it will be necessary for a prospective fraternity or sorority to:
A. write a petition (application available from the Greek governing council/s) to be recognized, which will have to be approved by their respective governing councils.
B. be formally invited to campus by the Dean of Students (if a National organization), after the Dean has received a positive recommendation from Panhellenic Council or Greek Council. Prospective sororities will petition the Panhellenic Council. Prospective fraternities will petition Greek Council.
C. define the purpose of the organization in a manner that distinguishes it as a Greek organization (if it is a prospective local social fraternity or sorority).
D. agree to abide by the terms and conditions outlined in this statement.
II. GOVERNANCE OF GREEK ORGANIZATIONS
Effective self-governance is critical to the growth and well-being of the Greek system and the members therein. Fraternities and sororities are expected to:
A. participate in the appropriate Greek governing bodies (Greek Council and Panhellenic Council). Fraternities and sororities will ensure that Greek governing body members are in good standing as defined by their by-laws.
B. accept and abide by their governing councils’ policies.
III. RECRUITMENT OF NEW MEMBERS
Attracting, selecting, and orienting new members are crucial activities for Greek organizations. Similarly, this process requires that Greek organizations show a sincere concern for the general well-being of their prospective new members. In order to make the recruitment process a positive experience for all concerned, it will be necessary for Greek organizations to:
A. register each new chapter recruit/associate/new member with the Center for Student Enrichment within 10 days of his/her association (registration form available online or by hard copy).
1) Staff in the Center for Student Enrichment will send a letter to new chapter recruits/associates/new members congratulating them on their affiliation, noting the opportunities they’ll have for growth, along with information on hazing/alcohol policies. Fraternities and sororities will ensure that recruits/associates/new members are providing their current mailing address.
B. verify that all pledges/associates meet their respective chapter minimum cumulative grade point average before initiation. (Verification will be provided by Northern Michigan University upon receipt of a grade release form and can be taken from high school transcripts or college records.)
C. abide by all rules and regulations established by the National Interfraternity Conference (www.nicindy.org), if applicable, or the National Panhellenic Conference (www.npcwomen.org) pertaining to the recruitment/pledging process, including those which govern the use of alcohol and those which prohibit hazing (regardless of affiliation with these national organizations).
IV. RESPONSIBLE USE OF ALCOHOLIC BEVERAGES
Greek organizations are in a very vulnerable position concerning misuse and accompanying liability associated with the consumption of alcohol. Conversely, Greeks also have significant opportunities to promote responsible use of alcohol and to encourage alternative activities. Greek organizations will be expected to:
A. abide by all institutional, state, local, and FIPG regulations and policies (www.fipg.org) regarding the possession, consumption, sale, and distribution of alcoholic beverages on their premises or at any entertainment or function given in the name of or for the benefit of the fraternity or sorority.
B. require new recruits/associates/new members to attend a risk management workshop which will include alcohol related issues, hazing issues, dating miscommunication and violence concerns, and sexual health issues. (These workshops will be provided by the Health Promotion Office twice per semester.)
1) Sororities: failure to complete this requirement could result in judiciary issues with
2) Fraternities: failure to complete this requirement will result in the postponement or
withdrawal of initiation for new recruits who are not verified by the Center for Student Enrichment as attending a risk management workshop.
i. A letter will be sent to new recruits who do not meet the requirement informing them that they are not recognized as a member of a fraternity at Northern Michigan University and cannot pay dues or participate as an active member. Area advisers and presidents will be copied.
C. call upon the Center for Student Enrichment/Health Promotion Office if additional assistance or workshops are needed.
V. ACCEPTABLE CONDUCT
The conduct of Greek members reflects on the individual, their chapters, and the Greek system as a whole. Acting responsibly requires a commitment from each Greek organization and each member of a chapter.
A. To ensure that Greeks conduct themselves in a manner that is beneficial to themselves, Northern Michigan University, and the surrounding community, they will be expected to:
1) abide by all national, state, and local laws and regulations.
3) abide by the guidelines and regulations of the National Interfraternity Conference (fraternities), and the National Panhellenic Conference (sororities), the Greek governing council/s, and the terms and conditions of this statement.
4) absolutely refrain from hazing. (Hazing is defined in section 2.3.17 in the Student Code.)
B. Individual members of Greek organizations who are in violation of any University statutes, rules, or regulations will be subject to the process and penalties outlined in the Student Code.
C. Greek organizations whose members are in violation of University statutes, rules, or regulations or who fail to abide by the guidelines and regulations of the National Interfraternity Conference (fraternities), the National Panhellenic Conference (sororities), the FIPG policy, or the terms and conditions of the Greek Invitational Agreement, regardless of whether the individuals are identified, will be subject to the process and penalties of their respective judicial processes.
D. Greek organizations whose members are in violation of University rules or regulations may be subjected to one or more penalties implemented by the Dean of Students. Penalties include but are not restricted to:
1) Probation. Probation is a period during which additional incidents of unacceptable behavior are given more severe penalties than they would otherwise.
2) Special Conditions. Special conditions prescribe a certain course of activity or behavior that must occur. Special conditions can be sanctions in and of themselves or they can be developed in conjunction with other sanctions.
3) Loss of Privileges. Privileges granted to Greek organizations and/or student organizations are suspended for an indefinite period of time that will be determined by the severity of an offense and the conditions surrounding it.
4) Suspension of Activities. A chapter is prohibited from sponsoring or participating in activities. This penalty is invoked when violations are particularly serious including but not limited to hazing or underage alcohol violations, or violations of a repeated nature.
5) Removal of a Chapter. A chapter is disbanded and must cease operations. This penalty is applied when probation is violated and when the violations are severe, of a repeated nature, or constitute a threat to the well-being of members of the University community.
Appeals for leniency on decisions made by the Dean of Students can be made to the Provost.
VI. MAINTAINING GOOD STANDING
Good standing must be maintained in order for Greek organizations to participate in recruitment and other Greek sponsored activities. Greek organizations are able to maintain this status by:
A. registering annually as a student organization by the fourth week of the fall semester.
B. participating in the appropriate Greek governing bodies.
C. submitting a roster of active members for the previous semester by the end of the fourth week of both fall and winter semesters.
D. registering each new chapter recruit/associate/new member within 10 days of this/her association.
E. abiding by the terms and conditions outlined in the Invitational Agreement.
VII. UNIVERSITY ASSISTANCE
Northern Michigan University is committed to the development of a vital, positive Greek community. In order to assist with this development, the University will:
A. provide staff advisers to the Greek governing organizations and assist in identifying individual chapters with faculty/staff advisers, upon request.
B. compile and provide grade point information for chapters, national organizations, and campus competitions.
C. serve as a resource and as a contact for Greek alumni.
D. meet with representatives from national Greek organizations and advise them in implementing suggested improvements for their chapters on campus.
E. assist Greek organizations in addressing campus community issues.
F. conduct workshops on a variety of topics as requested or as needs are identified.
G. include Greek organizations in recognition activities for leadership, scholarship, and community service.
H. include Greeks in NMU publications and promotions, when it is appropriate to do so.
I. provide staff to consult with individual Greek organizations by request.
J. provide Greek organizations with the services and programs that are made available to all registered student organizations.
K. acknowledge chapters who have achieved a chapter GPA of 3.0 or higher.
L. participate in and help co-sponsor (with the Greek governing council/s) efforts to promote the positive aspects of Greek life.
Revised by review committee April 2016