Committee on Undergraduate Programs


Committee on Undergraduate Programs

Operating Procedures

  1. Membership.  The Committee on Undergraduate Programs shall have nine voting members with faculty rank as approved by the Academic Senate.  A representative of the Registrar’s Office will be an additional member.  Upon the recommendation of CUP and with the approval of the Academic Senate, a specifically named representative can have full membership rights.  Up to three students may be added to the Committee with full privileges of membership.  There can be one alternate student member.  The Committee will confer with the Associated Students of Northern Michigan University in its efforts to find appropriate members.  Committee terms of faculty members shall be three years, one-third of which shall expire each year.  If a member misses more than three meetings a semester, CUP may ask the Committee on Elections and Committees to replace that member.
  2. Officers.  The Chair sets the agenda and calls the meetings, subject to the will of the Committee.  If the Chair is to be absent from a regularly scheduled meeting, he/she can designate a temporary acting head.  The Secretary takes minutes.  Either the Chair or the Secretary is responsible for maintaining communications and providing appropriate information to those who shall have it.  Ordinarily, the Chair will represent the Committee to the Academic Senate when reports are made, although this can be delegated to a member who may be a senator.  The Chair may choose not to vote, except to break ties.  The Chair acts as parliamentarian for the Committee, but any decision of the Chair can be overruled by a majority vote.   

    The Secretary will be on a rotating basis; the Chair will announce the Secretary of the Day in the agenda for each meeting.  At least one back-up secretary will also be named, in the event that the secretary is absent from the meeting.  The Secretary of the Day will make minutes available for committee members to review at the next CUP meeting, if at all possible.  If it is impossible to get the minutes that quickly, the secretary will get them to the committee at the earliest possible meeting.
  3. Elections.  Organizational meetings of the Committee are to be held at its first meeting in the Fall Semester.  At that time, elections will be held for a Chair.  An individual must have served at least one year as a regular member of the Committee to be eligible for election as Chair.  Any deviation from this policy will require Senate approval.  Nominations will be held open until it is clear that no members wish to offer an additional nomination.  No one nominated for either may decline the nomination; nominees may make a statement indicating why they should not be elected.
  4. Quorum.  The quorum for the Committee shall be a majority of its membership, with the provision that at least five faculty members are required to be in attendance.  In the interim between the close of the academic year and the opening of the Fall Semester, the Committee’s new faculty members who have been appointed for the coming academic year can be counted to make up the quorum, which shall be six.
  5. Voting.  Decisions are made by a majority vote of those present and voting.
  6. Duties of the Committee.
    1. The Committee is responsible for making recommendations to the Academic Senate about the undergraduate curriculum for the entire University.  Frequently, these recommendations will originate from requests by departments or interdisciplinary committees, but CUP does have the option of initiating action of its own.  The Academic Senate also can refer items to the Committee.  The Committee will provide guidelines, updated as appropriate, to all departments. 
    2. The Committee ordinarily meets in executive sessions when it initially considers proposals.  All interested parties are to be given the opportunity to comment in writing to CUP about proposals under consideration before it makes final recommendations to the Academic Senate.  The Committee will invite representatives from affected departments to attend its meeting when that would better enable it to make fair and sound recommendations.  Once CUP has made a preliminary examination of a proposal, an affected department or committee has the right to appear one before CUP, more often if CUP chooses.  Committee votes are ordinarily held in executive session, but it can, if it wishes, move to an open session by a majority vote.  While CUP frequently meets in executive session, it nonetheless has the responsibility to inform the Academic Senate and all interested parties of the reasons for its decisions.  A five-minute period at the start of each meeting will be established to provide the opportunity for public commentary. 
    3. Once the Committee’s recommendations are ready, the Chair will report them to the Academic Senate as soon as feasible.  Departments which believe they have not been properly consulted beforehand can at that time request reconsideration of the proposal so that they can be heard.  If the Senate determines that the concern is justified, it may return the recommendation to the CUP for review.  If a department, having been properly consulted, wishes to appeal a recommendation by the CUP, it may do so, following procedures established by the Academic Senate.
    4. Within two weeks of receipt, the Chair will review all proposals submitted for completeness and see to any needed editorial changes and discrepancies.  This may include correspondence or input from effected departments, the faculty submitting the proposal(s), their department head(s), and their Senate Representative(s).
    5. CUP may expedite review of programs or courses that will require further university action (new faculty, additional requested resources, etc) in order to hurry along their incorporation.
    6. CUP can establish subcommittees at its discretion.  It need not report either their existence or membership to the Academic Senate.

7.     Amendments.  These procedures can be amended or rewritten if approved by a majority of the entire Committee, as long as they do not conflict with the Bylaws of the Academic Senate. All approved changes to these operating procedures will be shared with the Senate.

(amended April 2018)