Northern Michigan University
Posting Materials Procedure

INITIATED: September 6, 1989

APPROVED: September 6, 1989

 

PURPOSE

The purpose of this policy is to provide instructions for publicizing events and activities sponsored by University departments, student organizations, and individual members of the faculty, staff, and student body. Promotional opportunities for individuals/organizations not associated with the university may also be provided on a limited basis for cultural, recreational, social, and educational events and activities occurring in the local area that are deemed to be of interest to the University community.

APPLICABILITY

Faculty, staff, students, and individuals/organizations not associated with the university.

PROCEDURE

  1. All notices, posters, signs, and banners must be registered for posting at the Student Activities & Leadership Programs Office before they are displayed (except as provided below in II D). Materials which are not registered may not be posted.
    1. In general, commercial advertising materials will not be approved. Materials promoting activities for personal or private gain will not be approved for posting in posting areas.
    2. Registration of posting material is an indication that the material meets the requirements of the Posting Materials Policy. It is not in any way intended to imply that an activity or event being publicized has received approval.
    3. Except as provided below in II D, posters, signs, and banners must be stamped with the "Registered for Posting" stamp and dated before they are displayed.
    4. Registration will permit posting to continue for up to 4 weeks but not later than the dates of an activity that is being promoted. Under no circumstances will posting of materials other than those pertaining to official University business continue beyond the end of the current semester.
    5. Guidelines for posting materials in residence hall and apartment living areas and faculty and staff offices are determined by the supervisors of those areas.
    6. Chalk messages on the sidewalks to promote events or activities must be 20 feet or more away from building entrances. Messages must be removed within 48 hours after the event occurs.
  2. Specific Guidelines for Posters Include:
    1. Notices, posters, or signs may be placed only on bulletin boards, "Approved Posting Areas" on walls, or similar locations designated for such purposes.
    2. Notices, posters, or signs may not be placed on poles, posts, signs, trees, cars, outside walls of buildings, doors, windows, glass, transparent partitions, University directional cubes, or painted surfaces not marked as posting areas. Notices, posters, or signs shall not be placed in a manner or location that may obscure or mark exit signs, fire alarm boxes, safety rails, fire extinguisher cases, hand rails, and like devices installed as safety equipment in a building.
    3. Posting materials shall be posted in such a manner as not to deface or damage the surface to which they are attached. Masking tape is an acceptable means of securing materials to a surface. Scotch or Scotch-type tapes are not allowed in affixing posting materials, nor are liquid paste or cement of any type.
    4. In buildings where posting areas and bulletin boards have been designated for specific purposes, postings need not be registered but must be placed accordingly.
    5. A limit of one (1) notice, poster, or sign concerning the same material is permitted for each posting area or bulletin board.
    6. Materials placed in posting areas may not exceed 48" x 48".
    7. Posters, signs, and banners must be approved and stamped with the "Registered for Posting" stamp (obtained at the Student Activities & Leadership Programs Office) and dated for a specific time period before they are displayed.
    8. Guidelines for posting materials in residence hall and apartment living areas and faulty and staff offices are determined by the supervisors of those areas. Materials for those areas, however, must still be registered for posting in the Student Activities & Leadership Programs Office.
    9. The name of the sponsoring organization or department must be clearly displayed on each item being posted.
  3. Specific Guidelines for Banners Include:
    1. Banners may be hung outdoors for a maximum of one week. Extensions must be obtained from the Director of Student Activities & Leadership Programs.
    2. Outdoor banners may not be hung in a manner which damages or defaces trees, shrubs, or buildings.
    3. Banners may not be placed on the exterior of a building without specific approval of the building manager.
    4. Banners may be placed indoors only when permission for a specific location and time period is obtained from the Student Activities & Leadership Programs Office.
    5. It is the responsibility of the individual or organization hanging a banner to take it down by the date agreed upon.
  4. Specific Guidelines for Table Tents Include:
    1. Table tents will only be displayed in tri-panel tent holders. Loose table tents will not be permitted on dining room tables.
    2. Student organizations, offices, and departments will be able to reserve one of two time slots each week (Monday - Wednesday or Thursday - Sunday) through the Student Activities & Leadership Programs Office (1206 University Center; 227-2439). Time slots can be reserved for anytime during the academic year.
    3. Once a time slot has been reserved, a total of 260 table tents, measuring 4" x 6" and printed on a heavy paper stock (65#, 80#, or 110#), need to be delivered to the Student Activities & Leadership Programs Office by either Friday noon (for Monday-Wednesday display) or Wednesday noon (for Thursday-Sunday display). Table tents that are smaller than 4" x 6" or on a lighter-weight paper will not be accepted.
    4. Table tents will be placed in the holders by members of the Dining Service staff only. Individuals/organizations/departments are not to place table tents in the holders.
  5. Non-Compliance with Posting Policy Guidelines:
    Individuals or organizations failing to comply with posting policy guidelines may jeopardize future posting privileges. Individuals or organizations failing to comply may also be liable for damage and/or clean-up costs if any are incurred. Posted materials which are not in compliance with the regulations will be removed by the Director of Student Activities & Leadership Programs or his/her designee.
  6. Materials which are in violation of other University policies or the Student Code will not be registered for posting.

REFERENCES

None.

INITIATING DEPARTMENT/DIVISION

Student Activities & Leadership Programs/Academic Affairs

 

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