UNIVERSITY PROCEDURE ON REIMBURSEMENT FOR PROFESSIONAL MEMBERSHIPS
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INITIATED: |
APPROVED: |
PURPOSE
To establish policy pertaining to the reimbursement for memberships of professional organizations.
APPLICABILITY
All faculty and staff.
PROCEDURE
Reimbursement Criteria
a. is required for University or program accreditation or
licensing, or by contract or other obligation, or
b. provides information, contacts, or resources of value to the
operation of the University whether or not an individual would also benefit
from it, including memberships of use to multiple personnel in the department
even if limited to a membership held in one individual’s name (the burden of
establishing these rationales rest with the requestor), or
c. is necessary for participation in an organization which
benefits any University “customer” (i.e., students,
a. serves the value of keeping an individual up-to-date in his or
her professional field, or
b. allows a person to maintain a license, certification, etc.
which is a prerequisite to his or her position.
Membership Category
Memberships shall be categorized as follows:
1. University Membership:
University memberships are those for which the University pays and is
named as the member for the membership.
An individual or an organization within or outside of
2. Administrative Subdivision Membership: Administrative subdivision memberships are
those for which an administrative subdivision is named as the member and the
University pays for the membership.
3. Individual Memberships:
On occasion, access to benefits of membership in an association,
affiliation, agency, fellowship, or society are available only through individual
memberships, and yet the benefits of such a membership accrue primarily to the
University. On these occasions the
University may reimburse the individual for membership dues and/or expenses
associated with membership.
Approval Procedure
In those situations where University membership is being considered, all
applications, prior to submittal, must be approved by the President of the
University. Application material and
supporting documentation about the organization will be submitted through the
respective University Vice President who will include their recommendation for
membership to the President. The cost of
an approved University membership will be paid from the University dues
account.
Applications for subdivision or individual membership must be approved by
the appropriate department head or director.
The cost of an approved administrative subdivision or individual
membership will be paid from the appropriate departmental account.
REFERENCES
None
INITIATING DEPARTMENT/DIVISION
Human Resources, ext. 2330.
For associated policy, please click here: Reimbursement for Professional Membership Policy