UNIVERSITY’S EMPLOYEE SAFETY TRAINING MANAGEMENT PROCEDURES
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INITIATED: November 21, 2005 |
APPROVED: November 21, 2005 |
PURPOSE
To establish procedures for managing the University’s Employee Safety Training Program.
APPLICABILITY
All faculty and staff.
PROCEDURE
Coordination: The
University’s Employee Training Program will be managed by the Director of Human
Resources and the University’s Employee Safety Training Program will be managed
by the Director of Public Safety and Police Services. Both Directors will semi-annually review the
management of this program to ensure all faculty and staff are obtaining timely
and essential safety training. Annually,
both directors will complete and provide to their respective supervisors a
report of all training opportunities under this program which were provided during
the past year; the status of all safety training requirements completed by
employees; and, all identified future safety training needs. The University’s Employee Safety Training
Program will be an agenda item for discussion during each University Safety
Committee Meeting.
Human Resources Responsibilities: As
the University hires new faculty and staff, Human Resources will provide Public
Safety Institute the names of all new hires within seven days of the employee’s
start date. Human Resources will provide
the name of each individual, employment start date, title of position, and
department. Human Resources will also
provide all job posting notices to Public Safety Institute so that future safety
training needs can be properly identified and scheduled. Furthermore, Human Resources will be
responsible for troubleshooting potential safety training needs/issues and
coordinating with all University departments to ensure compliance with the University’s
Employee Safety Training Program. Human
Resources will also ensure that all new faculty or staff members who require
advanced safety training prior to performing one or more assigned duties
successfully complete all required advanced safety training prior to the
individual performing such duties. (Note: a faculty or staff member, who has duties
that require the successful completion of advanced safety training prior to
performance of those duties, will not be able to perform such duties until
Public Safety Institute has verified the successful completion of the required safety
training.) Finally, Human Resources will
be responsible for managing and coordinating financial resources in support of
this program.
Public Safety Institute Responsibilities: Upon
notification from the Human Resources Department of a new job posting, Public
Safety Institute will perform a safety training-needs assessment and will
coordinate all safety training opportunities for the vacant position. Upon notification of the arrival of a new
faculty or staff member to the University community, Public Safety Institute will
1) create an automated individual training file for the faculty or staff
member, 2) verify all safety training requirements for the position assigned to
the new faculty or staff member, 3) schedule the new faculty or staff member
for all required safety training, 4) notify the faculty or staff member as well
as the supervisor of all scheduled safety training requirements, and 5)
maintain an updated record of all safety training successfully completed by the
faculty or staff member. Finally, Public
Safety Institute will advise the Director of Human Resources of all faculty and
staff who were absent from scheduled safety training.
University Training Needs Assessment: The
following link provides a list of all safety training needs for the
University: (Link to be added)
Scheduling: Public
Safety Institute will insure that all required safety training (including
refresher training) for all faculty and staff are scheduled and successfully
completed in accordance with State and Federal requirements. The following link
provides a schedule for the current fiscal year of all safety training
opportunities that will be available for faculty and staff: (Link to be added). This link will be updated annually by Public
Safety Institute.
Notification (Public Safety, Supervisors,
Employees): Notification requirements to Public Safety
Institute are addressed in the section above titled “Human Resources
Responsibilities.”
Public
Safety Institute will provide each faculty and staff member timely notification
of all upcoming scheduled safety training events. Public Safety Institute will work closely
with the faculty or staff member to minimize schedule conflicts when
possible. However, all required safety training
must be accomplished in accordance with State and Federal requirements. Individual conflicts can be directed to the
Director of Public Safety and Police Services and will be handled on a
case-by-case basis.
Public
Safety Institute will provide to the supervisor a courtesy copy of the
notification sent to a faculty or staff member which informs them of upcoming safety
training. Supervisors having scheduling
conflicts can coordinate training schedules with the Director of Public Safety
and Police Services. However, supervisors
must be aware that all required safety training must be accomplished in
accordance with State and Federal requirements.
Reporting/Record Keeping: Public
Safety Institute will establish and maintain an automated database that
contains 1) the names of all University faculty and staff, 2) the list by position
of all required safety training, 3) the status by date of all safety training completed
by each faculty and staff member, and 4) a list by faculty and staff of the due
dates for all upcoming refresher safety training. This information will be reviewed by the
Directors of Human Resources and Public Safety and Police Services at least
semi-annually. Furthermore, this
information will be included in an annual report provided by the Director of
Human Resources and the Director of Public Safety and Police Services to their
respective supervisors. Supervisors may
request and receive by employee name the list of all completed safety training
by that employee and the date of all upcoming scheduled safety training.
Refresher/Recertification Training:
Several safety training programs provided by NMU have refresher or
recertification requirements. Public
Safety Institute each July will review and identify all refresher and
recertification safety training needs, identify faculty and staff members who
require such training, schedule all refresher and recertification safety training
for the upcoming year, and provide notification to all faculty and staff
requiring such training as well as their supervisors.
Employee Change: Human
Resources will notify Public Safety Institute of all employee changes on campus
to include those faculty and staff members who departed the University
community or changed departments. Such
notifications will be provided within seven days of the employee’s departure or
department change.
REFERENCES
None
INITIATING DEPARTMENT/DIVISION
Human Resources Department, ext 2330
Public Safety & Police Services, ext 2151
For associated policy, please
click here: NA
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