Records Management Overview

The records management department at NMU has two functions:

  1. working with departments to create a records retention schedule to ensure that records are stored according to regulatory requirements and internal need; and
  2. storing and management of records once they have left the department.

Beginning in 2016, the records management area was separated from the Archive department.  This means that the records management area only manages records created by the university during it's regular operations.  Archives is responsible for both NMU and local government records of historical value.    

In general, records management is the practice of managing records throughout their lifecycle to ensure best practices in creation, maintenance, access, and disposition. These principles apply to both paper and digital records, including photographs, audio-visual recordings, and other non-traditional mediums. Records management handles both permanent and non-permanent records, including those with varying levels of institutional worth. NMU strives to follow ARMA International's Generally Accepted Recordkeeping Principles, an internationally accepted standard for the proper management and control of records. 

Choosing the correct filing system can be difficult. All filing systems have advantages and disadvantages, and the information presented here offers guidelines and recommendations for the selection and use of different types of filing systems. Each University office and program must choose a filing system that is easy to use and meets the office’s particular needs. For more detailed information, please see the pages below:       

Brief Summary of Records Management (2:12)

General Helpful Tips:

File Organization and Arrangement 

Various Guidelines:

Guidelines Regarding the Records of University Staff Leaving University Employment

Guidelines for Weeding Administrative Records