Procedure: If it is necessary to make advance payment for items follow these steps:

  1. Be sure of the accurate and complete description of the item required, its price, catalog number and the exact name and address of the supplier.
  2. Prepare a purchase requisition per instructions located in the Purchase Requisition procedure noting that prepayment is required and send the completed form to the Purchasing Department.
  3. The Purchasing Department will process a purchase order, then send a copy to the requestor and vendor.
  4. The requestor will be responsible for processing the invoice through the Concur Invoicing Module.