Procedures for a Departmental Purchasing Card (Continued)

address, city and zip code. All orders are to be shipped to:

      Northern Michigan University

      Central Receiving

      2073 Sugarloaf Avenue

      Marquette, Michigan 49855

The vendor must indicate the name of the ordering department and individual's name on the address label .

Monthly billings will be sent to the using department from the financial institution. The using department must reconcile the monthly billing statement promptly to be sure that individual charge slips match the billing statement. The original charge slips must be stapled to the monthly statement and Account Directors are required to sign the monthly statements. These statements must be retained by the department for four years. Discrepancies are the sole responsibility of the department to resolve with the vendor and/or the financial institution. If there are charges the department cannot identify and wishes to dispute, it is the responsibility of the department to notify the financial institution. If a department needs to return an item, replace an item, questions the price charged, or other problems, the department must contact the vendor directly.