Student Organization Frequently Asked Questions

HPS QuestionsHow does my organization set up an email account?
All registered student organizations are eligible for an email account.  To request an account, your organization’s adviser should send an email to helpdesk@nmu.edu.  If you have a specific name you’d like to use for your account (up to eight characters), be sure to include that in the email as well.  Once your group’s status has been verified, your adviser will be sent an email with the name of the account and password. 

How do I go about setting up a Web site on myweb.nmu.edu for my student organization?
In order to have an account on myweb, the adviser of your student organization will have to email the Help Desk at helpdesk@nmu.edu and request an e-mail account for your student organization. The e-mail account allows the student organization the same access to myweb for creating Web pages that an individual student/faculty/staff e-mail account allows. Once your group has an email account, you can access information about your web space at http://myuser.nmu.edu/user. For information on how to set up a web page, visit the Academic Computing Services homepage and click on "Services" in the left-hand column and then click on "My Web."

There are instructions at myweb.nmu.edu for FTPing files to your site as well as other necessary configurations.

Can my organization set up a bank account (checking/savings)? 
Yes! In order to start an organization’s checking and/or savings account at a bank/credit union, your organization must apply for a taxpayer identification number (TIN) if you don’t currently have one. To apply for a TIN, fill out Form SS-4  (the bank/credit union will not set up an account without this number.) 

If the annual activity or anticipated balance of your organization’s account is $500 or less, a checking account may be all you want to set up. 

If your group decides it wants to set up an interest-bearing account, you must apply for exemption from income tax by completing an Application for Recognition of Exemption under Section 501(C) (3) of the Internal Revenue Code (Package 1023) (follow this link for the Form 1023 instructions; the form is at http://www.irs.gov/pub/irs-pdf/f1023.pdf), and the User Fee for Exempt Organization Determination Letter Request (Form 8718) (located at http://www.irs.gov/pub/irs-pdf/f8718.pdf). Each application for Recognition of Exemption must be accompanied by a conformed copy of your Organization’s Certificate of Incorporation, Constitution, Articles of Association, Trust Indenture, and Bylaws.

What does my organization have to do to hold a raffle?
Raffles are a game of chance where tickets are sold, a winner(s) is determined by randomly drawing a ticket stub from a container, and a prize is awarded.  If your organization is holding a 50-50 or a “drawing for a door prize,” you need to register your raffle with the State of Michigan, and pay the following fees: 

  • If the total value of all the prizes awarded in one day is $500 or LESS, the license fee is $15.
  • If the total value of all the prizes awarded in one day is $500 or MORE, the license fee is $50.

Please allow four - six weeks for processing your request. 

A raffle license is not required when ALL OF THE FOLLOWING elements are present:
1)  There is no presale of tickets (all of the tickets are sold at a single gathering).
2)  The drawing is conducted at the same gathering that the tickets are sold.
3)  The total value of all the prizes does not exceed $100.

For more information on holding a raffle, go to www.michigan.gov/cg, and click on “Raffle,” or call (517) 335-5780. 

Do we need a license to hold a “Texas Hold ‘Em” tournament?
Yes.  For more information on holding your tournament, please go to www.michigan.gov/cg and click on “Texas Hold ‘Em.”

How can members of my student organization participate in the Superior Edge program?
Any NMU student may be involved in the Superior Edge.  Participants will need to attend an orientation session to become acquainted with logging hours and requirements.  Contact the Center for Student Enrichment (1206 University Center, 906-227-6543) for orientation dates and times.  Superior Edge staff are willing to offer orientation training sessions specifically to organizations if a sufficient number of members are interested.  For more information, please go to the Superior Edge page or call 906-227-6543.