How to Add an Email Signature

*if your email client does not appear in this list, you can still use the NMU email signature, but you will either have to find another guide on how to add email signatures to that client, get help from the NMU helpdesk (helpdesk@nmu.edu), or contact Britney Reese (breese@nmu.edu).

*if you need to create an NMU email signature, go to the Email Signature Creator webpage.


NMU Webmail

  1. Open Webmail, then go to the Settings option in the upper right menu.

  2. Go to Preferences > Composing Messages. Then for the option "Compose HTML messages," select always. Save your changes.

  3. Go to the Identities tab in the top menu 

  4. Click your name and email address, then go to the Signature tab. Make use the HTML checkbox is checked. Then, click the button with the two brackets < >. This will bring up a window where you can paste the code for your signature. This can be done by pressing Command+V (Mac), CTRL+V (Windows), or right clicking and selecting paste.

  5. The dashed lines around the signature are normal. They will not appear to the person receiving the email. Click save.

  6. There are two options. One is to automatically append your signature to every email you send, and remove it if needed. The other it to add your signature manually when needed.

    For the first option, go to Settings > Preferences > Composing Messages. Then, for the option "Automatically add signature," select always. Then make sure to save your settings, then proceed as normal.

    For the second option, go to compose an email. Click the button with an ink pen and a green plus sign. Your signature will be added to the current email.


Microsoft Outlook 

  1. Copy the email signature from the Email signature creator.

  2. Open Microsoft Outlook. Then go to compose a new email. In the top menu ribbon, select the signature icon. A dropdown menu will appear. Select "Edit Signatures" and a new window will pop up.

  3. Click the plus sign to add a new signature. This new email signature can be called whatever you like. In this example, it is called "NMU Signature." Then go to the area on the right and paste your signature. This can be done by pressing Command+V (Mac), CTRL+V (Windows), or right clicking and selecting paste. If you would like to have the signature appended to every email automatically, select it for options "New messages" and "Replies/forwards." Outlook should automatically save these changes, so just exit the window. Close the empty email, and when you go to compose another email, the signature will be at the end.

    If you want to append the signature manually, you must go to compose a new email and click the signature icon. When the dropdown menu appears, select the name of your signature, and it will be appended to that email. This must be done for each email individually.


Gmail

  1. Copy the email signature from the Email Signature Creator.

  2. Go to your inbox, then click on the gear icon. A dropdown menu will appear. Select "Settings" and you will be brought to the settings page.

  3. Make sure you have the "General" tab selected. Then scroll down until you reach the signature settings. In the blank area, paste your email signature. This can be done by pressing Command+V (Mac), CTRL+V (Windows), or right clicking and selecting paste. Then scroll down further until you reach the save button. Click the save button, and when you go to compose a new email message, the signature will be automatically appended to the bottom.


Mac Mail

  1. Open Mac Mail, then go into the Mail > Preferences > Signatures menu. Select your main email account (NOT All Signatures.)

  2. Click the "+" button to add a new signature. This can be named whatever you like. Then, in the right field, paste the NMU email signature. This can be done by pressing Command+V (Mac), CTRL+V (Windows), or right clicking and selecting paste.

  3. To use the signature, you can either have it automatically append to every new email or you can choose to add it for each individual email. To append it to every email, select your NMU signature for the Choose Signature option.

    To choose which email to append to, select the "None" option. Then, when composing an email, select your NMU signature for the signature.

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