Motor Pool

INITIATED: March 24, 1999

APPROVED: September 13, 2000

 

PURPOSE

To establish a procedure for use of motor pool vehicles for Northern Michigan University business use.

APPLICABILITY

All faculty and staff.

PROCEDURE

1. Vehicle use should be requested 10 days in advance.
2. Vehicles are scheduled "first come, first served" with the information contained on the approved Authorization for Travel Expense form.  Such information includes the date and time the vehicle is needed, the number of passengers, etc.
3. Charges for use of an assigned vehicle will be made to the department or activity requesting the vehicle.
4. Motor vehicles are dispatched from the Transportation Office from 8:00 A.M. to 12:00 noon, and from 1:00 P.M. to 5:00 P.M. Monday through Friday.
5. Scheduling of a vehicle may be conditioned by such considerations as:  securing minimum monthly mileage as specified by the State; replacement of a vehicle; distance of a trip; availability of vehicles, etc.
6. Keys for motor vehicles needed after 5:00 P.M., or on weekends and holidays may be secured from the dispatching office the day prior to the weekend or holiday.  The vehicle should not be taken until the morning of actual use.
7. Motor vehicles will be dispatched only after they have been serviced and checked for safety.
8. Drivers of vehicles will return vehicles to the motor pool as scheduled.  Drivers are urged to note defects in the operation of the vehicle on the trip report.
9. Motor pool cars returned after the 5:00 P.M. closing of the office will be parked in the Transportation Office Parking Area Lot 22, West of the Services Building.  The keys and trip reports are to be placed in a slot in the Central Services/Transportation office door.
10. Temporary report of any accident shall be submitted with the trip report.  A complete report shall be filed within 3 days of the accident date to the Transportation Office, using the Motor Vehicle Accident/Theft/Vandalism Report Form, MTD-33.

REFERENCES

None

INITIATING DEPARTMENT/DIVISION

Purchasing Department - ext. 2360

 

For associated policy, please click here:  Motor Pool Policy
Or see the Purchasing Web Page