New Hire Letter




(Employee's first and last name)
(Employees’s address)
(Employee's City, State  Zip)

Dear (Employee's first name):

Welcome to Northern Michigan University!  We are very pleased that you chose NMU as your career choice.  We are happy to have you onboard!

This letter is to outline what you can expect on your first day of employment.  If you have any questions, please do not hesitate to call our office.

You are more than welcome to call Kimberly Hongisto, our Benefits Assistant, at 227-2470 to set up a benefits appointment prior to your first day of work.  However, if this isn’t feasible, you can schedule this during your first day.  For further information and to see a list of documents that you will need for your appointment, please visit the link below:

We look forward to seeing you at (time), (date) at (location).  You may park (enter location for parking).  Once inside, (Greeter’s name) will be waiting to greet you.  After you are introduced to your co-workers and have a tour of the office, you will then meet with (manager's name).  Afterwards, your (mentor's name) will start a campus tour.   

You will be getting your picture taken for your NMU ID, be given a parking decal/hanger for your vehicle and will be filling out an employment eligibility form.  Therefore, you will need the following documents on your first day:

  • Pictured ID and either a birth certificate or social security card.  (You will need this for your employment eligibility paperwork.)
  • Driver’s License and Vehicle Registration.  (You will need these documents for your parking pass.  If you have more than one vehicle, you will need to bring each registration.)

(Mentor's name) will be taking you for your (indicate lunch break time - ex:  ½ hour unpaid lunch break) at one of the five (5) dining areas we have on campus.   You can plan your day to end at (time).

We realize that there is a lot of information to go over.  Once you arrive, I can explain in detail what our first few weeks will look like.  However, our first priority is to make sure you feel welcome and have all the resources you need to do your job. 

For more information regarding Northern Michigan University, please feel free to visit our web site at

We really are happy that you chose to work at Northern Michigan University and we await your arrival!   If you have any questions, please feel free to contact (enter contact name) at (contact number) or Human Resources at 227-2330.