Reassigned Time Awards Guidelines
Due date: Week 3 of Fall and Winter Semesters
Next deadline: End of the third week of the fall semester, 2014
5 p.m. Friday
The purpose of these awards is to support faculty scholarship, which is broadly defined as problem solving through conceptual means that can be evaluated and presented to others. Scholarship involves one or more of the four forms: 1) Discovery; 2) Integration; 3) Application; 4) Teaching. Applicants should determine a specified scholarly goal they wish to achieve, considering the impact of said scholarly goal as well as the potential for future development of scholarly outcome from various external sponsored support resources.
Sample proposals can be viewed here. (Please note that the guidelines and submission process have changed since these proposals were submitted.)
Any tenured, tenure-earning faculty or continuing contract status member may apply for a reassigned time award, with each award not to exceed four (4) load credits, to support scholarly activity. Normally, a faculty member will apply for one (1) award per semester, but a faculty member may apply for up to two (2) awards per semester. An individual may be granted up to three (3) reassigned time awards in a five (5) year period. If an award recipient fails to submit a final report for a previous reassigned time award, the applicant may not apply for a new reassigned time award for at least one year from the submission date of the belated final report.
Email a single PDF document including all proposal elements (discussed below) to firstname.lastname@example.org. Note faculty applicants are responsible for obtaining appropriate department head signature on the cover sheet, available here. Hard copies of the cover sheet are acceptable, if submitted by the designated due date, if you do not have means to scan/email electronic copies. Electronic signatures from Adobe documents are acceptable and binding signatures. See instructions here if you are familiar with creating and saving PDF documents.
End of Week 3 of Fall/Winter Semester
A single PDF document with all proposal elements discussed below must be emailed to the Grants & Contracts office at email@example.com. A hard copy of the cover page is acceptable as long as it is signed by the appropriate department head and/or dean. The office will coordinate with each department for departmental evaluation and ranking.
Wednesday of Week 5 of Fall/Winter Semester
Departmental committee sends ranked evaluations of applications to Faculty Grants Committee.
End of Week 7 of Fall/Winter Semester
Faculty Grants Committee sends ranked recommendations for awards to the Associate Provost.
End of Week 9 of Fall/Winter Semester
Associate Provost sends award notification to the faculty applicant and the applicant’s Department Head.
Award duration is limited to one academic semester. Apply in the fall for reassigned time during the following winter. Apply in the winter for reassigned time during the following fall. Awards will correspond to release time of one-to-four (1-4) load credits. Generally a faculty member will apply for one award per semester, but applications for two awards per semester will be considered.
The application consists of a cover sheet that must be signed by appropriate department head and/or dean, a project abstract (250 words or less), a narrative that includes responses to the questions listed in the Narrative Body (below), and applicable appendices. The abstract, narrative, and appendices should be combined into a single PDF document and emailed to firstname.lastname@example.org. Hard copies of the cover sheet are acceptable, if submitted by the designated due date, if you do not have means to scan/email electronic copies. Electronic signatures from Adobe documents are acceptable and binding signatures. See instructions here if you are familiar with creating and saving PDF documents.
If you have any questions about the online submission process, please call Erica Franich at 227-2456.
Any applicant who proposes to use human subjects, or animal subjects, must have applied for approval from NMU’s Institutional Review Board (IRB) or NMU’s Institutional Animal Care and Use Committee (IACUC), respectively, prior to award application submission. Applicants must attach a copy of the IRB or IACUC approval letter, or include a letter of confirmation of application receipt from the head of the appropriate review body, to the Reassigned Time Award Application.
- Project abstract: 250 words or less, including a clear, concise description of proposed project need/purpose, objectives/methods and deliverable(s).
- Narrative Format. The narrative is limited to six double-spaced pages. Proposals must have one-inch
margins and be printed in Times New Roman, 12 point font size. For faculty with visual impairments, please
contact the Grants & Contracts Office for alternative formatting guidelines.
- Narrative Body.
a. State the specific goals of the project. Include a literature review so that the
committee can understand how the project fits into the scholarship of the
b. Indicate if this is a new project or the continuation of an ongoing project. If this is
a continued project, show how the proposed project extends the ongoing project.
c. State the projected outcomes of this project.
d. Indicate why the applicant is qualified to conduct this project. The applicant’s
complete curriculum vitae must be included with the appendices.
e. Why should it be done?
--Why is this project important to your field of study?
--Why is this project important to your department and college?
--Why is this project important to you and your professional development?
a. How will the project be conducted?
b. What facilities/equipment will be required for this project? Indicate how the
necessary equipment will be obtained so that the project can be completed.
c. Provide a timetable for the stages of the project.
3. Reassigned Time
a. How much reassigned time is requested to complete this project. Range of
acceptable reassigned time corresponds to one to four (1-4) load credit
release per award.
b. Justify the amount of reassigned time requested.
- Required Appendices.
1. List of works cited.
2. Applicant’s curriculum vitae (NOTE: please limit to two pages;
a sample 2 page CV is available here).
3. (If applicable) Final Report from previous Reassigned Time Award(s).
4. (If applicable) Copy of IRB or IACUC approval letter, or letter of confirmation
of application receipt from IRB or IACUC.
5. (If applicable) Permits that may be required to complete the project
(e.g., those issued by the National Park Service, City of Marquette).
Application Evaluation. The evaluation rubric used by the Faculty Grants Committee can be downloaded here.
- Criteria: Applications will be evaluated on the following criteria: a) scholarly significance, b) soundness of the proposed plan, and c) qualifications of the applicant.
- Procedure: Faculty Grant Committee members will come to the review session with preliminary ratings of the applications. While all members will read each application, one committee member will act as the lead reviewer per application. The lead reviewer will present a short summary of the application to the full committee. Following discussion, committee members may modify their rankings based on the discussion. Ineligible applications will not be ranked. The total of all committee members’ rankings for each application will be used to determine the recommended ranking.
- Voting Policy: Each application must be read and evaluated by at least five voting members of the Faculty Grants Committee. Committee members who have an application under consideration will be excluded from the discussion of their application. Ex officio committee members may contribute to discussions, but will not rank the applications.
Faculty who receive a Reassigned Time Award are required to submit a final report by January 31 for Fall Semester awards and June 15 for Winter Semester awards. The report guidelines and submission instructions can be found here. In addition, a hard copy of the report must be submitted as part of the faculty member’s subsequent evaluation. If an award recipient fails to submit a final report, the applicant may not apply for a new grant for at least one year from the submission date of the belated final report.