Sample Work Hours Monitoring Letter

November 3, 1999

Dear Wally Workalot:

The general guidelines of the attached NMU On-campus Employment Policy (section A, part 2, item d) stipulate that students are not to work more than an average of 20 hours per week.  While a department head may grant an occasional exception to this criterion, university departments are encouraged to maintain appropriate student employment levels to deal with routine departmental needs and comply with university policy. 

Records from the Human Resources/Payroll office clearly indicate that Nathan Nolife, a student under your supervision, has consistently worked more than 50 hours per pay period the last two pay periods.  In fact, Nathan has worked an average of 59.8 hours per pay period.  Nathan’s records also show that his is carrying fewer credits this semester than his past 2 semesters with NMU.  It is possible that Nathan’s decreased credit load is related to the number of hours he is working in your department.  Research indicates that working more than 20 hours per week can have a detrimental affect on the academic performance of a student.  While meeting the work demands of your organization is important, it is critical for our students to balance work with academic studies and student life.

A copy of this memo is being sent to your supervisor, Anna Worksmore and the Director of Career Services.  If the pattern continues, a memo will be sent directly to your supervisor with a copy to the Vice President of your organization.

If you have any questions, please do not hesitate to contact me. 

Sincerely,

Amanda Jobs
Career Services