Approved

 

NORTHERN MICHIGAN UNIVERSITY

BOARD OF TRUSTEES

Minutes of the Regular Session

of

Thursday-Friday, May 1-2, 2003

 

A regular session of the Board of Trustees of Northern Michigan University was held on Thursday and Friday, May 1 and 2, 2003, in the Board of Trustees Meeting Room, 602 Cohodas Administrative Center, Northern Michigan University, Marquette, Michigan.  The meeting was convened at 9:00 a.m. Thursday by Chair Mary L. Campbell.

 

Trustees present included:

 

      Mary L. Campbell, Chair

      Karl A. Weber, Vice Chair

      Alan T. Ackerman (joined the meeting at 1:00 p.m.)

      Samuel S. Benedict

      Scott L. Holman (joined the meeting at 9:20 a.m.)

      Larry C. Inman (joined the meeting at 9:25 a.m.)

      Mary C. Lukens

      Douglas B. Roberts

      Judith I. Bailey, ex officio

 

Senior staff and legal counsel present included:

 

      Michael J. Roy, Vice President for Finance and Administration and Treasurer of the Board;

      Pamalene R. Grundstrom, Executive Assistant to the President and Secretary of the Board;

      Alfred N. Joyal, Provost and Vice President for Academic Affairs;

      R. Gavin Leach, Associate Vice President for Finance and Planning;

      David S. Haynes, representing Public Affairs Associates; and

      Thomas P. Hustoles, representing the legal firm of Miller, Canfield, Paddock and Stone.

 

 

CLOSED SESSION AUTHORIZATION

 

President Bailey presented the following recommendation:

 

It is recommended that the following resolution relative to holding a closed session of the Board of Trustees of Northern Michigan University be approved:

 

RESOLVED, that the Board shall meet in Closed Session at a time determined by the Chair in connection with the Regular Session of the Board of Trustees held on Thursday and Friday, May 1 and 2, 2003, pursuant to Section 8 of the Open Meetings Act:

 

To consult with the attorney for the University on matters relating to pending litigation, it being the opinion of the Board that consideration of such matters in an open meeting would have a detrimental financial effect on the litigation and/or settlement position of the University;

 

To consider material exempt from discussion or disclosure by state or federal statute.

 

      Mr. Samuel Benedict moved that the resolution be approved.  It was supported by Ms. Lukens.  On a roll-call vote, the Board voted as follows:

 

                                         Aye                         Nay

 

                                    Mr. Benedict

                                    Ms. Campbell

                                    Ms. Lukens

                                    Dr. Roberts

                                    Mr. Weber

                                                                        None

 

The resolution was thus approved unanimously.

 

 

INDIVIDUAL REQUESTS TO ADDRESS THE BOARD

 

Chair Campbell said several individuals have requested to address the Board and each person may speak for three minutes.  The following individuals addressed the Board: 

 

      1) Dr. David Lucas, Head and Professor of the Department of Physics, expressed concerns about the proposed merger of academic departments.  He provided the Trustees with a copy of his remarks and additional information regarding suggested alternatives.  Discussion followed and Dr. Lucas responded to questions from Trustees.

 

      2) Mr. Chuck Mussachio and Mr. Jose Villareal, U.S. Olympic Education Center (USOEC) athletes, expressed concerns about proposed budget reductions for the USOEC.  Discussion followed and Mr. Mussachio and Mr. Villareal responded to questions from Trustees.

 

      3) Ms. Karen Eastman, TV Promotion & Outreach Supervisor, expressed concerns about the Reduction in Force (RIF) Plan.  Discussion followed and Dr. Roy provided an update on the RIF Plan. 

 

 

RECESS

 

Chair Campbell recessed the meeting at 9:28 a.m.

 

 

RECONVENE

 

Chair Campbell reconvened the meeting at 1:10 p.m.

 

 

BUDGETS, TUITION AND FEES, ROOM AND BOARD

 

Dr. Joyal gave an update on the Budget Alternatives Committee (BAC) recommendations in the Academic Affairs Division.  Dr. Roy gave an update on the BAC recommendations in the Finance and Administration Division.  President Bailey gave an update on the BAC recommendations in the President's Division.  Mr. Leach reviewed BAC recommendation revisions that have budget implications.  Discussion followed. 

 

Mr. Leach presented the General Fund Base Budget (Addendum #1) (Backup) which reflects a proposed increase of 6.9% in Tuition and Fees (Addendum #2) (Backup).  Discussion followed and a motion to accept the proposed Tuition and Fees increase, including a cap of 9.9%, was made by Mr. Holman, seconded by Dr. Roberts, and rescinded following discussion.  After discussion:

 

It was moved by Mr. Ackerman, supported by Mr. Inman, and passed unanimously by the Board to accept the recommended FY2004 Tuition and Fees increase of 6.9%, subject to changing circumstances.

 

Mr. Leach presented the recommended Auxiliary Services Budget (Addendum #3) (Backup), Student Life Budget (Addendum #4) (Backup), and Room and Board rates reflecting an increase of 4.8% (Addendum #5) (Backup)  (Backup).   Following discussion:

 

It was moved by Mr. Ackerman, supported by Mr. Benedict, and passed unanimously by the Board to accept the recommended FY2004 Auxiliary Services Budget, FY2004 Student Life Budget, and FY2004 Room and Board rates.

 

Also:

 

It was moved by Mr. Holman, supported by Mr. Weber, and passed unanimously by the Board to accept the recommended FY2004 General Fund Budget.

 

 

RECESS

 

Chair Campbell recessed the meeting at 2:45 p.m.

 

 

RECONVENE - PRESS CONFERENCE

 

Chair Campbell reconvened the meeting for the purpose of a press conference to announce that President Judith I. Bailey has been selected to be the next president of Western Michigan University, pending official Board action on Friday, May 9. 

 

Chair Campbell thanked President Bailey for her outstanding leadership at NMU for the past six years and wished her well in her new endeavor.  She said that she and vice chair Karl Weber will recommend that Vice President for Finance and Administration, Dr. Mike Roy, serve as Interim President for NMU until a new president is named. 

 

Chair Campbell said the NMU Board of Trustees will hold a conference call meeting on Friday, May 9, after the Western Michigan University Board meeting, for the purpose of addressing presidential transition.

 

 

RECESS

 

Chair Campbell recessed the meeting at 3:12 p.m.

 

 

RECONVENE

 

Acting Chair Karl Weber reconvened the meeting on Friday, May 2, 2003, at 1:04 p.m. 

 

Trustees present included:

 

      Karl A. Weber, Acting Chair

      Alan T. Ackerman

      Scott L. Holman

      Larry C. Inman

      Mary C. Lukens

      Douglas B. Roberts

      Judith I. Bailey, ex officio

 

Trustees absent included:

 

      Samuel S. Benedict

      Mary L. Campbell

 

 

INTRODUCTION OF STUDENT COMMENCEMENT SPEAKER

 

Mr. Bill Bernard, Associate Vice President for Student Services and Enrollment, introduced Ms. Erin Spencer who will represent the graduating class at Commencement ceremonies tomorrow.  On behalf of the Board, Acting Chair Weber congratulated Ms. Spencer and presented her with a plaque.  A photo was taken. 

 

 

INTRODUCTION OF BOARD OF TRUSTEES STUDENT AWARD RECIPIENTS

 

Mr. Ed Niemi, Dean of Students, introduced the Board of Trustees Student Award Recipients Mr. Andy Hill, Ms. Chris Mosier, Ms. Carissa Waters, and Mr. Randy Carlisle.  On behalf of the Board, Acting Chair Weber congratulated the award recipients and presented each with a plaque.  Photos were taken. 

 

 

INTRODUCTION OF SISTER CITY SCHOLAR

 

Mr. John Weting, Director of International Affairs, introduced Ms. Junko Seo, Sister City Scholar, who thanked the Trustees for their support and presented them with a gift.  Acting Chair Weber thanked Ms. Seo for her comments and a photo was taken.

 

 

INTRODUCTION OF DISTINGUISHED FACULTY AWARD RECIPIENTS

 

Dr. Joyal introduced the 2004 Distinguished Faculty Award recipients Dr. Carol A. Bays, Professor, Department of English; Dr. David E. Cooper, Professor, Department of Philosophy; and Dr. Kathleen O. Thompson, Professor, School of Nursing.  President Bailey said these outstanding faculty members were honored at a recent reception at the President's Residence.  Acting Chair Weber congratulated the award recipients and a photo was taken.

 

 

PRESIDENTíS REPORT

 

President Bailey provided the Trustees with a copy of her President's Report (Addendum #6) (Backup).   

 

 

ASNMU REPORT

 

Ms. Carissa Waters, 2002-2003 ASNMU President, thanked the Trustees for maintaining a positive relationship with student government by including this report on each agenda.  Mr. Kyle Ortiz, 2003-2004 ASNMU President, reported to the Board (Addendum #7) (Backup) and said he looks forward to working together during his term of office.

 

COMMITTEE REPORTS

Academic Affairs

 

Mr. Weber reported on the Academic Affairs Committee meeting which was held earlier today (Addendum #8) (Backup).  The following action was taken as the result of a discussion at the committee meeting:

 

It was moved by Mr. Holman, supported by Mr. Inman, and passed unanimously to remove the appointment of a charter school board member from the Formal Recommendations.

 

It was moved by Ms. Lukens, supported by Mr. Inman, and passed with one abstention that Ms. Patricia Paris be appointed to the Bahweting Anishnabe Charter School Board for a term expiring on June 30, 2006.

 

Finance

 

Mr. Holman reported on the Finance Committee meeting which was held earlier today (Addendum #9) (Backup)

 

 

STUDENT SERVICES AND WEB TECHNOLOGY PRESENTATION

 

Director of Support/Consulting Services Felecia Flack, Senior Programmer/Analyst Tony Bertucci, and Director of Admissions Gerri Daniels made a presentation on how web technology is being used to improve services to students, faculty and staff at NMU. 

 

 

CAMPAIGN FOR NORTHERN UPDATE

 

Interim Director of Development Virginia Zinser gave an update on the Campaign for Northern Michigan University (Addendum #10) (Backup).

 

 

PROPOSED BOARD MEETING SCHEDULE FOR CALENDAR YEAR 2004

 

Ms. Grundstrom provided the following proposed meeting schedule for calendar year 2004.  She asked Trustees to respond to her with questions or conflicts.  The meeting schedule will be presented for approval at the next regular Board meeting.

 

 

NORTHERN MICHIGAN UNIVERSITY

PROPOSED SCHEDULE OF BOARD OF TRUSTEES MEETING DATES

Calendar Year 2004

 

Thursday-Friday, February 19-20, 2004

Annual Retreat

 

Possible Special Meeting on the Budget

(Date/Location to be determined)

 

Thursday-Friday, April 29-30, 2004

(Commencement Saturday, May 1)

 

Thursday-Friday, August 5-6, 2004

 

Thursday-Friday, October 7-8, 2004

 

Thursday-Friday, December 16-17, 2004

(Commencement Saturday, December 18)

 

 

SPEAKER AND HONORARY DEGREE RECIPIENT

 

President Bailey announced that Mr. James P. Hackett, President and CEO of Steelcase, Inc. of Grand Rapids, Michigan, will receive the Honorary Degree Doctor of Business and will be our May 2003 Commencement Speaker.  The recommendation is in the Formals.

 

 

ANNOUNCEMENT OF CLOSED SESSION TO BE HELD IN CONNECTION WITH THE THURSDAY-FRIDAY, AUGUST 7-8, 2003, REGULAR SESSION OF THE BOARD

 

President Bailey made this announcement for the public record. 

 

 

ACTION ON FORMAL RECOMMENDATIONS

 

            It was moved by Ms. Lukens, seconded by Mr. Holman, and unanimously supported by the Board of Trustees to approve the Formal Recommendations as amended.(Backup)

 

 

OTHER BUSINESS

 

Acting Chair Weber thanked President Bailey for serving Northern Michigan University so well for the past six years.  President Bailey thanked the Trustees for their support.

 

 

SUGGESTIONS FOR AGENDA ITEMS FOR THE MEETING ON THURSDAY-FRIDAY, AUGUST 7-8, 2003

 

There were no suggestions at this time.

 

 

ADJOURNMENT

 

Acting Chair Weber adjourned the meeting at 2:30 p.m.

 

 

Respectfully submitted,

 

 

___________________________________

≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠Pamalene R. Grundstrom

Secretary of the Board