Marquette West Rotary records
MSS-263

Summary Information

Repository
Central Upper Peninsula and Northern Michigan University Archives
Creator
Marquette West Rotary Club.
Title
Marquette West Rotary records
ID
MSS-263
Date [bulk]
Bulk, 1986-2009
Date [inclusive]
1979-2012
Extent
6.5 Cubic feet
Language

Preferred Citation note

[Identification of item], in the Marquette West Rotary Club records, MSS-263, Central Upper Peninsula and Northern Michigan University Archives, Northern Michigan University.

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Biographical/Historical note

Part of the world’s first global organization, the Marquette West Rotary is one of the thousands of Rotary clubs worldwide. The Rotary is a non-profit organization that helps to provide services for the common good of the community. Chartered in 1983, the Marquette West Rotary was established for members to come together from various backgrounds and talents to make a difference in the community as well as the world. Their motto, “Service Above Self” seeks to show its humanitarian spirit of all clubs and members. The Seafood Fest is the most recognized and well known service that the Marquette West Rotary organizes. As well as numerous International, Vocational, Community and Club Services, the Marquette West Rotary seeks to establish peace, knowledge and help those in need. Structured from international levels to local clubs, within each club is organized to include President, Secretary, and Treasurer positions, as well as Committees.

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Scope and Contents note

This collection documents the history and activities of the West Rotary Club of Marquette, Michigan from 1979 to 2012. The organization’s executive officers created the records in the course of completing their responsibilities. The collection contains correspondence, meeting minutes, financial records, photographs, and reports. The collection provides excellent documentation of the annual Seafood Fest, the most significant organizational activity. The collection also documents the Rotary Youth Exchange, sponsorships within the community and collaborating with other service organizations worldwide.

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Arrangement note

This collection is arranged by subject consisting of nine series:

Record Series 1: President Records, (1986-2006). (151 folders) This series is arranged chronological order of President’s Term then divided into folders following original order, by month or subject.

Record Series 2: Club Records, (1984-2007). (26 folders) This series and files are arranged by subject; Board of Directors Meeting Minutes and Financial Records, Constitution and By-Laws, Club Bulletins, District Directory, Governors Newsletters, Rotary Badge Order Forms, Rotary Achievement Award, Semiannual Reports, Annual Dues, Attendance Records, Member Information, proposals and Correspondence.

Record Series 3: Paul Harris Fellowship, (1986-1999). (3 folders) This series is arranged by subject and divided into the following folders; Donations, Member Contributions, and Correspondence.

Record Series 4: Seafood Fest, (1986-1993). (10 folders) This series is arranged by subject and divided into the following folders; Entertainment, Equipment, Facilities Management, Food and Beverages, Volunteers, Publicity and Sponsorships, Grounds setup and Take Down, Treasury, Correspondence, and Health Department.

Record Series 5: Probus Club, (1993-1994). (1 folder)

Record Series 6: Community Service Chairperson, (1989-1993), (11 folders) This Series is arranged in chronological order of the Community Service Chairperson term. Folders are divided by the following; Committees, Meeting Minutes, Treasury Reports and Community Services.

Record Series 7: Treasury Reports, (2001-2012). (87 folders) This series is arranged by Treasury Officer and folders divided by the following; Tax Records, Bank Statements, Investments, Rotary Budget and Financial Statements, Board of Directors, Invoice and Receipts, Member Billing, Meeting Expenses, Correspondence and Deposit Records.

Record Series 8: Media, (1990-1996). (8 folders) This series consisting of a VHS, 2 Floppy Disc's, Negaitives and Photographs organized in the following order; Kids cove, Events, Meeting and Awards, Activities and Group Pictures.

Record Series 9: Publications, (1982-1990) This series contains Rotary pamphlets, district directories, a manual of procedures, and Rotary Basic Library.

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Administrative Information

Publication Information

Central Upper Peninsula and Northern Michigan University Archives 3/26/2014

Harden Learning Resources Center 126
1401 Presque Isle Ave
Marquette, Michigan, 49855
906-227-1225
archives@nmu.edu

Conditions Governing Access note

Permission to publish material from the records of Marquette West Rotart Club Records must be obtained from the University Archivist. The University Archivist may be reached by phone at 906-227-1225, or e-mail, archives@nmu.edu. The University Archivist may also be reached in Room 126 of the Learning Resource Center, Northern Michigan University, Marquette, MI.

Conditions Governing Use note

No restricitons. Open for research.

Custodial History note

The Marquette West Rotary Club records were donated to the Central Upper Peninsula and Northern Michigan University Archives by Bruce Closser. University Intern Archivist Jaime Ganzel completed the donor agreement on 28 August 2013. This collection was processed and the Finding Aid completed by Archives Student Intern Morgan Paavola in March 2014

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Related Materials

Separated Materials note

Book of Rotary Flags- Marquette West 9/16/87

Plaque; First Place Bell Ringing Award- Salvation Army (1994)

Plaque; The Most Outstanding Support Group- Red Earth Loppet Organizing Committee (March, 1988)

Sent to the Beaumier Upper Center

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Controlled Access Headings

Corporate Name(s)

  • Bay Cliff Health Camp.
  • Marquette West Rotary Club--History.
  • Marquette West Rotary Club.
  • Marquette West Rotary Club.
  • Rotary International. District 622.
  • Seafood Fest (Marquette, Mich.)--History.
  • Seafood Fest (Marquette, Mich.).

Geographic Name(s)

  • Marquette (Mich.)--Societies, etc.

Personal Name(s)

  • Aho, Mark
  • Canale, Mark
  • Chartier, Craig
  • Clinker, Amy
  • Closser, Bruce
  • Coyne, Mike
  • Jager, Scott
  • Jamieson, Scott
  • Johns, Anita
  • Jones, Larry
  • McGovern, Mark
  • Pearson, Wallace
  • Pescola, Christine
  • Thompson, Kathleen
  • Tourville, Rosemary
  • Wilkenson, Chris

Subject(s)

  • Clubs--Michigan--Marquette.
  • Lower Harbor--Michigan--Marquette.

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Collection Inventory

Presidents' Records 1979-2006 

Box
30-6-4-1

Constitution and By-Laws (1979-1986) 

District #622 - Conference 

Committee Plans and Reports (1984-1986) 

Pictoral Directory Information (1986) 

International Rotary (1983-1986) 

Correspondence (1985-1987) 

Community Services- Seafood Fest (1986-1988) 

Community Services- Rotary Youth Exchange (RYE) 

Community Services (1985-1987) 

Members-Proposal and Attendance 

Fundraising 

Gary Asano- Personal Notes 

Wallace Pearson- Meeting Minutes and Agendas (1987-1988) 

Wallace Pearson-Meeting Minutes and Agendas (1988-89) 

Wallace Pearson-Members and Committees (1987-1988) 

Wallace Pearson-Treasury Reports (1986-1988) 

Wallace Pearson- By-Laws and Constitution 

Wallace Pearson- Service Records- Club Service (1987-1988) 

Wallace Pearson- Service Records- Vocational Service (1987-1988) 

Wallace Pearson- Service Records- Community Services (1987-1988) 

Wallace Pearson- Service Records- International Services (1987-1988) 

Wallace Pearson- Correspondence (1987-1988) 

Wallace Pearson- Governors Monthly Letters (1987-1988) 

Wallace Pearson- Club Bulletins (1987-1988) 

Scott Jamieson- Membership and Attendance (1989-1990) 

Scott Jamieson- Treasury Records (1998-1990) 

Scott Jamieson- By-Laws and Constitution 

Scott Jamieson- Club Services (1989-1990) 

Scott Jamieson- Vocational Services (1989-1990) 

Scott Jamieson- Community Services (1989-1990) 

Scott Jamieson- International Services (1989-1990) 

Scott Jamieson- Correspondence (1989-1990) 

Scott Jamieson- District 622 Records (1989-1990) 

Scott Jamieson- Board of Directors (1989-1990) 

Mark Canale- Meeting Minutes and Agenda (1990-1991) 

Mark Canale- District 622 Records (1990-1991) 

Mark Canale- Board of Directors (1990-1991) 

Mark Canale- Member Records (1990-1991) 

Mark Canale- Club Services (1990-1991) 

Mark Canale- Vocational Services (1990-1991) 

Mark Canale- Community Services(1990-1991) 

Mark Canale- International Services (1990-1991) 

Mark Canale- Correspondence (January-September 1990) 

Mark Canale- Correspondence (October 1990- June 1991) 

Mark Canale- Treasurer Records (1990-1991) 

Mark Canale- Rotary Newsletter (1988-1991) 

Mike Coyne- Handbooks (1991-1992) 

Mike Coyne- Treasury Records (1991-1992) 

Mike Coyne- Club Services (1991-1992) 

Mike Coyne- Vocational Services (1991-1992) 

Mike Coyne- Community Services (1991-1992) 

Mike Coyne- International Services (1991-1992) 

Mike Coyne- Correspondence (1991-1992) 

Mike Coyne- District 622 Records (1991-1992) 

Mike Coyne- Foundation Records (1991-1992) 

Mike Coyne- Board of Directors Records (1991-1992) 

Mike Coyne- Bulletins (1991-1992) 

Box

Craig Chartier- President and Secretary Workbooks 

30-6-4-2

Craig Chartier- Community Leaflets 

Craig Chartier- District 622 Records (1994-1995) 

Craig Chartier- Community Services (1994-1995) 

Craig Chartier- Financial Statements (1994-1995) 

Craig Chartier- By-Laws, Constitution and Awards (1994-1995) 

Craig Chartier- Board of Directors (1994-1995) 

Craig Chartier- Members (1994-1995) 

Craig Chartier- Correspondence (1994-19950 

Bruce Closser- Regular Meeting Agenda (1995-1996) 

Bruce Closser- By-Laws and Constitution (1995-1996) 

Bruce Closser- Board of Directors (1995-1996) 

Bruce Closser- Financial Reports (1995-1996) 

Bruce Closser- Correspondence (1995-1996) 

Bruce Closser- District 622 Records (1995-1996) 

Bruce Closser- Member Records (1995-1996) 

Bruce Closser- Community Services (1995-1996) 

Anita Johns- July (1996) 

Anita Johns- August (1996) 

Anita Johns- September (1996) 

Anita Johns- October (1996) 

Anita Johns- November (1996) 

Anita Johns- December (1996) 

Anita Johns- January (1997) 

Anita Johns- February (1997) 

Anita Johns- March (1997) 

Anita Johns- April (1997) 

Anita Johns- May (1997) 

Anita Johns- June (1997) 

Mark Aho- July (1997) 

Mark Aho- August (1997) 

Mark Aho-September (1997) 

Mark Aho-October (1997) 

Mark Aho- November (1997) 

Mark Aho- December (1997) 

Mark Aho- January (1998) 

Mark Aho- February (1998) 

Mark Aho- March (1998) 

Mark Aho- April (1998) 

Mark Aho- May (1998) 

Mark Aho- June (1998) 

Kathleen Thompson Presidency (1998-1999) 

Amy Clinker- President Files (1999-2000) 

Amy Clinker- Members (1999-2000) 

Amy Clinker- Board of Directors (1999-2000) 

Amy Clinker- Correspondence (1999-2000) 

Amy Clinker- Rotary Foundation (1999-2000) 

Amy Clinker- Financial Records (1999-2000) 

Amy Clinker- Committees and District Records (1999-2000) 

Scott Jager- Meeting Minutes (2000-2001) 

Scott Jager- Member Information (2000-2001) 

Scott Jager- Correspondence (2000-2001) 

Scott Jager- Financial Records (2000-2001) 

Scott Jager- Community Services (2000-2001) 

Chris Wilkenson- Manuals and Policies 

Chris Wilkenson- Presidents Manual 

Chris Wilkenson- May-July (2001) 

Chris Wilkenson- August (2001) 

Chris Wilkenson- September (2001) 

Chris Wilkenson- October (2001) 

Chris Wilkenson- November (2001) 

Chris Wilkenson- December (2001) 

Chris Wilkenson- January (2002) 

Chris Wilkenson- February (2002) 

Chris Wilkenson- March (2002) 

Chris Wilkenson- April (2002) 

Box

Chris Wilkenson- May (2002) 

30-6-5-1

Chris Wilkenson- June (2002) 

Mark McGovern- President Papers (2003-2004) 

Mark McGovern- Tri-District Rotary (2003-2004) 

Mark McGovern- Meeting Minutes and Agendas (2003-2004) 

Mark McGovern- Financial Records (2003-2004) 

Mark McGovern- Community Services (2003-2004) 

Mark McGovern- Members (2003-2004) 

Mark McGovern- Correspondence (2003-2004) 

Mark McGovern- Guides and Manuals (2003-2004) 

Larry Jones- Board of Directors (2004-2005) 

Larry Jones-Manuals and Awards (2004-2005) 

Larry Jones- Constitution and By-Laws (2004-2005) 

Larry Jones- Weekley Meetings (2004-2005) 

Larry Jones- Members (2004-2005) 

Larry Jones- Finances (2000-2006) 

Larry Jones- Rotary Foundation 

Larry Jones-District 6220 Records (2004-2005) 

Larry Jones- President Elect Training Seminar (PETS) (2004-2005) 

Larry Jones- Rotary International (2004-2005) 

Larry Jones- Correspondence (2004-2005) 

Christene Pescola- Board of Directors (2005-2006) 

Christine Pescola- Financial Records (2005-2006) 

Christine Pescola- Constitution By-Laws and Manuals 

Christine Pescola- Correspondence (2005-2006) 

Christine Pescola- Members (2005-2006) 

Christine Pescola- Services (2005-2006) 

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Club Records 

Board of Directors Meeting Minutes and Financial Records (1984) 

Board of Directors Meeting Minutes and Financial Records (1985) 

Board of Directors Meeting Minutes and Financial Records (1986) 

Board of Directors Meeting Minutes and Financial Records (1987) 

Board of Directors Meeting Minutes and Financial Records (1988) 

Board of Directors Meeting Minutes (1999-1992) 

Constitution and By-Laws 

Club Bulletins (1985-1988) 

District 622 Directory (1986-1988) 

Governors Newsletter (1986-1988) 

Rotary Badge Order Forms (1984-1987) 

Box

Rotary Achievement Award (1992-2002) 

30-6-5-2

Semiannual Reports (1984-1992) 

Annual Dues (2005-2007) 

Annual Dues (2007-2010) 

Attendance Records (1985-1986) 

Attendance Records (1986-1989) 

Member Information (1984-1992) 

Member Proposals and Terminations (1985-1992) 

Board of Directors Proposal Cards (1982-1988) 

Correspondence (1984) 

Correspondence (1985) 

Correspondence (1986) 

Correspondence (1987) 

Correspondence (1988) 

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Paul Harris Fellowship 

Paul Harris Fellowship- Donations (1986-1998) 

Paul Harris Fellowship- Member Contributions (1986-1996) 

Paul Harris Fellowship- Correspondence (1986-1999) 

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Seafood Fest 

Seafood Fest- Entertainment (1989-1991) 

Seafood Fest- Equipment (1989-1993) 

Seafood Fest- Facilities Management (1989-1993) 

Seafood Fest- Food and Beverages (1989-1993) 

Seafood Fest- Volunteers (1989-1993) 

Seafood Fest- Publicity and Sponsorships (1989-1990) 

Seafood Fest- Grounds Setup and Take Down (1986-1992) 

Seafood Fest- Treasury (1986-1992) 

Seafood Fest- Correspondence (1989-1993) 

Seafood Fest- Health Department 

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Probus Club (1993-1994) 

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Community Service Chairperson Records 

Greg Zyburt (1989) 

Rosemary Tourville- Committees (1990-1991) 

Rosemary Tourville- Meeting Minutes and Agenda (1990-1991) 

Rosemary Tourville- Treasury Reports (1990-1991) 

Rosemary Tourville- Community Services (1990-1991) 

Rosemary Tourville- Meeting Minutes and Agenda (1991-1992) 

Rosemary Tourville- Treasurers Report (1991-1992) 

Rosemary Tourville- Community Services (1991-1992) 

Rosemary Tourville- Committees (1992-1993) 

Rosemary Tourville- Meeting Minutes and Agenda (1992-1993) 

Rosemary Tourville- Treasurers Report (1992-1993) 

Rosemary Tourville- Community Services (1992-1993) 

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Treasury Reports 

Kathleen Thompson- Tax Records (1995-2005) 

Kathleen Thompson- Bank Statements (2003-2004) 

Kathleen Thompson- Bank Statements (2004-2005) 

Kathleen Thompson- Investments (2004-2005) 

Kathleen Thompson- Rotary Budget and Financial Statements (2003-2005) 

Box

Kathleen Thompson- Board of Directors (2003-2005) 

30-6-6-1

Kathleen Thompson- Invoice and Recepts (2003-2004) 

Kathleen Thompson- Invoice and Reciepts (2004-2005) 

Kathleen Thompson- Weekly Meeting Expenses (2003-2004) 

Kathleen Thompson- Member Billing Statements (2003-2005) 

Kathleen Thompson- Correspondence (2003-2005) 

Kathleen Thompson- Deposit Records (1999-2006) 

Treasurer Records- Board of Directors (2001-2002) 

Treasurer Records- Bank Statements (2001-2002) 

Treasurer Records- Financial Statements (2001-2002) 

Treasurer Records- Invoice and Receipts (2001-2002) 

Treasurer Records- Correspondence (2001-2002) 

Treasurer Records- Weekly Meeting Expenses (2001-2002) 

Treasurer Records- Board of Directors (2002-2003) 

Treasurer Records- Financial Statements (2002-2003) 

Treasurer Records- Checking Regiser (2002-2003) 

Treasurer Records- Bank Statements (2002-2003) 

Treasurer Records- Invoice and Receipts (2002-2003) 

Treasurer Records- Correspondence (2002-2003) 

Treasurer Records- Member Billing (2002) 

Treasurer Records- Member Billing (2003) 

Treasurer Records- Board of Directors (2005-2006) 

Treasurer Records- Financial Statements (2005-2006) 

Treasurer Records- Bank Statements (2005-2006) 

Treasurer Records- Invioce and Receipts (2005-2006) 

Treasurer Records- Meeting Summary (2005-2006) 

Treasurer Records- Board of Directors (2006-2007) 

Treasurer Records- Financial Records (2006-2007) 

Treasurer Records- Meeting Attendance (2006) 

Treasurer Records- Meeting Attendance (2007) 

Treasurer Records- Meeting Summary (2006-2007) 

Treasurer Records- Invoice and Receipts (July -December 2006) 

Treasurer Records- Invoice and Receipts (January - May 2007) 

Treasurer Records- Correspondence (2006-2007) 

Treasurer Records- Attendance (April- June 2007) 

Treasurer Records- Attendance (July 2007- February 2008) 

Treasurer Records- Board of Directors (2007-2008) 

Treasurer Records- Invoice and Receipts (June- May 2007) 

Treasurer Records- Invoice and Receipts (December 2007- April 2008) 

Treasurer Records- Budget (2007-2008) 

Treasurer Records- Investments (2007-2008) 

Treasurer Records- Bank Transactions (2007-2008) 

Treasurer Records- District and International Rotary (2007-2008) 

Treasurer Records- Meeting Summary (2007-2008) 

Box

Treasurer Records- Board of Directors (2008-2009) 

30-6-6-2

Treasurer Records- Rotary District and International (2008-2009) 

Treasurer Records- Correspondence (2008-2009) 

Treasurer Records- Attendance (2008-2009) 

Treasurer Records- Meeting Summary (2008-2009) 

Treasurer Records- Invoice and Receipts (June- December 2008) 

Treasurer Records- Invoice and Receipts (January- June 2009) 

Treasurer Records- Bank Records (2007-2009) 

Treasurer Records- Investments (2008-2009) 

Treasurer Records- Board of Directors (2009-2010) 

Treasurer Records- Rotary District and International (2009-2010) 

Treasurer Records- Correspondence (2009-2010) 

Treasurer Records- Meeting Summary (July- December 2009) 

Treasurer Records- Meeting Summary (January- March 2010) 

Treasurer Records- Invoice and Reports (July- November 2009) 

Treasurer Records- Invoice and Receipts (December 2008- May 2010) 

Treasurer Records- Bank Statements (2009-2010) 

Treasurer Records- Board of Directors (2010-2011) 

Treasurer Records- Meeting Summary (2010-2011) 

Treasurer Records- Rotary District and International (2010-2011) 

Treasurer Records- Bank Statements (2010-2011) 

Treasurer Records- Invoice and Receipts (April- December 2010) 

Treasurer Records- Invoice and Receipts (November 2010- July 2011) 

Treasurer Records- Correspondence (2010-2011) 

Treasurer Records- Board of Directors (July- November 2011) 

Treasurer Records- Board of Directors (December 2011- June 2012) 

Treasurer Records- Taxes and Grant Application (2011-2012) 

Treasurer Records- Invoice and Receipts (July 2011- January 2012) 

Treasurer Records- Invoice and Receipts (February- August 2012) 

Treasurer Records- Budget (2009-2010) 

Treasurer Records- Budget (2011-2012) 

Treasurer Records- Meeting Summary (2011-2012) 

Treasurer Records- Member Billing (2011-2012) 

Treasurer Records- Bank Statements (2011-2012) 

Treasurer Records- Correspondence (2011-2012) 

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Media 

Amy's Floppy Disc 

VHS Build a Dream (1996) 

Negatives- Kids Cove (1996) 

Photographs- Kids Cove (1996) 

Box

Photographs- Events (1997) 

30-6-3-1

Photographs- Meetings and Awards (1990) 

Photographs- Activities 

Photographs- Group Pictures 

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Publications 

Pamphlets (1984-1990) 

District Directory (1987-1990) 

Manual of Procedures (1984) 

Rotary Basic Library (1982) 

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