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AAUP 2009-12 Contract - Appendices
NMU Faculty Evaluation: Promotion and/or Tenure Processing Form
(Please attach to front of Promotion and/or Tenure Request)
Faculty Member: ____________________________________________ ___________________________________________
(name) (signature)
Date of Application: ________________________________________________________ Applying for: □ Promotion □ Tenure
Department: ________________________________________________________________________________________________
Present Rank: ___________________________________________ Date Received: ______________________________________
Highest Degree: ________________________ Year Awarded: _____________________ School: ___________________________
Full-Time Years at NMU: __________ Years Prior Service Credit: ______________ Date Hired: __________________________
(excluding current academic year) (from appointment letter)
Tenure Status: __________________________________________ Date Awarded: _____________________________________
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Recommending: |
DATE OF ACTION |
DATE SENT TO NEXT STEP |
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Tenure |
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No |
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Evaluation Committee |
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Department Chair |
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College Advisory Council |
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Dean |
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Faculty Review Committee |
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Academic Vice President |
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Final Decision |
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Appendix A
Page 2
NMU Faculty Evaluation Processing Form
(Please attach to front of Evaluation Materials)
Evaluation Period _______________
Faculty Member: ____________________________________________ __________________________________________
(name) (signature)
Department: ____________________________________________________________________________________________
Present Rank: _______________________________________ Date Received: _____________________________________
Highest Degree: __________________________ Year Awarded: _____________________ School: ____________________
Full-Time Years at NMU: ____________ Years Prior Service Credit: ______________ Date Hired: ____________________
(excluding current academic year) (from appointment letter) (at NMU)
Tenure Status: ___________________________________________ Date Awarded: _________________________________
Appendix A
Page 3
NMU Faculty Evaluation Processing Form Part V
Faculty Member: ________________________________________________
Faculty evaluations contain four (4) parts that precede this page. The following signatures below do not indicate concurrence or nonconcurrence with the substance of the evaluation; they indicate only that the signer had read Parts I, II, III and IV of the evaluation.
If this evaluation does not involve application for promotion and/or tenure, the faculty member and/or the dean may append a statement to this form if they so choose.
Faculty Member: _______________________________________ Date: ________________
(signature)
Dean: ________________________________________________ Date: ________________
(signature)
Updated: February 2004
Academic Affairs
NMU/AAUP
REQUEST FOR AUTHORIZATION TO PERFORM CONSULTANT SERVICE
This authorization is requested by:
Name: ___________________________________________________________________________________________
Rank: ___________________________________________________________________________________________
Department: ________________________________________________________________________________________
This work will be done for: Name of firm or agency:
____Municipal or county
______________________________________ ____State of Michigan
(Name of firm, agency, etc.) ____Federal
____Private foundation
During the period: ____Private industry
____Other
___________________/___________________
Beginning date Ending date
For each month during the consulting period, list the amount of estimated hours:
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This arrangement is in compliance with Article VI, Section 6.6, of the Agreement between the
Board of Trustees and the AAUP-NMU Chapter.
Signature: ___________________________________________________ Date: __________________
ACKNOWLEDGMENT:
Department Head: ____________________________________ Date: __________________
Dean or Director: ____________________________________ Date: __________________
Distribution of copies: Faculty Member
Department Head
Dean or Director,
Provost and Vice President for Academic Affairs
Revised: February 2004; Academic Affairs
Page 1
DESIGNATION OF AAUP REASSIGNED TIME CREDIT
This form must be completed and approved by your department head and dean
prior to the start of the first day of the instructional assignment to be banked
______________________________________________________________________________________________________
(Faculty Member) (Department)
Pursuant to Article VI, Section 6.1.1.6.1 of the Master Agreement (see attached), I hereby request one of the designations listed below for reassigned time credit, and I affirm that this credit will be used for research, professional development, curriculum development or to supplement sabbatical time and pay. Pursuant to Article VI, Section 6.1.1.6.d, I have completed a specific plan (see reverse side) approved by my department head and dean for use of this reassigned time credit. I understand that my designation of reassigned time credit is irrevocable and that I will receive no monetary compensation for this assignment.
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OVERLOAD COURSE DESIGNATION: |
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I am requesting reassigned time credit in accordance with Article VI, Sections 1.1.12 and 6.1.1.6.1 of the Master Agreement |
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Course Number |
Course Cr Hr |
Course Name |
Semester |
Reassigned time load credit |
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Appendix C
Page 2
PLAN FOR USE OF REASSIGNED TIME CREDIT
Pursuant to Article VI, Section 6.1.1.6.1.d, below is my specific plan for use of reassigned time credit approved by my department head and dean. The plan must include the expected dates (semester and year) of the activity and a brief explanation of the activity.
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Plan Dates for Use of Reassigned Time Credit: Semester(s) |
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Year |
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Expected Reassigned Time Credit: Credit Hours |
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Expected Activity: Research _____ Professional Development _____ Curriculum Development _____ Supplement Sabbatical Time and Pay Combinations: _____
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Faculty wishing to use reassigned time credits should review Sections 6.1.1.6.3-6.1.1.6.4 of the Master Agreement. The department must notify the Provost and Vice President for Academic Affair's office when a faculty member uses banked time not in conjunction with a sabbatical leave as no other employment paperwork is processed for the reassigned time credit and records and funds must be adjusted. |
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Date: |
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Approved: |
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Appendix C
Page 3
DESIGNATION OF AAUP REASSIGNED TIME CREDIT
Form Processing Instructions and Responsibilities
Faculty Member:
1) Obtain a copy of the Designation of AAUP Reassigned time Credit form from the department office and complete. Allow enough time for processing at the department and dean levels so as not to miss submittal deadline (prior to the first day of the instructional assignment).
2) Forward completed form to department head for approval and signature.
Department Head:
1) Review form, and if approved, sign in the designated area.
2) The department generates employment paperwork for the faculty assignment, except for Weekend and Off-campus assignments that are processed by the Continuing Education Department.
3) Retain copy of form and record data for monitoring faculty reassigned time credit and plans for use of that time, forward form to academic dean's office.
Academic Dean:
1) Review form, and if approved, sign in the designated area.
2) Retain copy of form as desired for college files.
3) Forward original form to the Human Resources Office-Payroll, with a copy to the Provost and Vice President for Academic Affairs.
Provost and Vice President for Academic Affairs:
1) Verify that corresponding EPS paperwork is received. Record additions and withdrawals of reassigned time credit and ensure proper transfer of funds.
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Article VI, Section 1.1.12 and 6.1.1.6 of the Master Agreement is reprinted on the reverse side of this document. |
December 4, 2009
Appendix C
Page 4
2009-2012 NMU-AAUP MASTER AGREEMENT
Reassigned Time Credit
1.1.12 An "overload course" is a course assigned during the academic year to a faculty member by the department head which is in addition to the normal assigned professional responsibilities.
6.1.1.6 Reassigned Time Credit
In order to provide reassigned time for faculty research, professional development, curriculum development, and to supplement sabbatical time and pay combinations, tenured faculty and faculty with Tenure Earning or Continuing positions may earn and accumulate reassigned time credit as described in Sections 6.1.1.6.1 through 6.1.1.6.4. This program for earning and accumulating reassigned time credit is intended to qualify as a compensatory time plan within the meaning of Section 547(E)(11)(A)(I) of the Internal Revenue Code but shall not be interpreted as a reference to compensatory time as used in the Fair Labor Standards Act.
6.1.1.6.1 Reassigned time credits may only be earned for teaching overload classes (defined in Section 1.1.12) for which no monetary compensation is received according to the following system:
a. One (1) reassigned time credit shall be earned for each credit hour for on- or off-campus credit.
b. One-quarter (0.25) reassgined time credit shall be earned for each three- (3) or four- (4) credit course taught as a directed study.
c. A faculty member may not accrue more than twelve (12) credits of reassigned time credit during the life of the Agreement.
d. In order to teach any course for reassigned time credit, a faculty member must sign a statement on the form for reassigned time credit indicating that the reassgined time earned will be used for research, professional development, curriculum development, or to supplement sabbatical time and pay combinations. (See Appendix C for form.) A faculty member must submit and have approved a specific plan describing how the reassgined time will be used for research, professional development, curriculum development, or to supplement sabbatical time and pay combinations prior to commencement of the course for which reassigned time credit is requested. If an approved plan for the use of reassigned time credit cannot be fulfilled, the faculty member and the Provost and Vice President for Academic Affairs will seek to find a mutually agreed upon substitute plan to utilize reassigned time credit prior to the faculty member's retirement.
e. Reassigned time credit is subject to one hundred percent (100%) forfeiture if not used as provided above, except it will be paid upon the faculty member's total disability after approval for benefits by the University's long-term disability carrier, or upon the employee's death while in active University service (i.e., prior to effective date of retirement or other termination). Upon death, the reassigned time credit will be paid to the individual designated by the faculty member on the NMU Employee Authorization to Disburse Earnings and Allowances Form on file in the Human Resources Department. Reassigned time credit paid at disability or death will be paid at the rate earned.
f. A faculty member cannot accept an overload or additional assignment while utilizing accrued reassigned time credit.
6.1.1.6.2 If faculty members wish to use reassigned time credits which have been or will have been earned before the beginning date of the sabbatical, the faculty member must apply for the half-pay (1/2) or three‑quarter- (3/4) pay option and indicate on the sabbatical application the amount of reassigned time credit to be used as a supplement.
6.1.1.6.3 A faculty member intending to use six (6) hours or fewer of reassigned time credit must seek the approval of the department head six (6) months in advance and have a plan for the use of the reassigned time credit on file. Approval of the plan shall be discretionary with the department head.
6.1.1.6.4 The faculty member's plan for the use of more than six (6) hours of reassigned time credit, other than as a sabbatical supplement, must be approved by the Provost and Vice President for Academic Affairs six (6) months in advance and have a plan for use of the reassigned time credit on file. Approval of the plan shall be discretionary with the Provost and Vice President. The decision of the Provost and Vice President for Academic Affairs is non-grievable.
Appendix D
Bylaw Submittal Procedure
Table of Contents
Bylaw Submittal Process..........................1
Bylaw Formatting......................................2
Bylaw Submittal Form......................................3
Page 1
PROCEDURE FOR SUBMITTING AND SECURING FINAL ADOPTION OF DEPARTMENTAL BYLAW PROPOSALS
It is generally desirable (but not required) for departments to consult with the AAUP Grievance Officer and/or the Provost and Vice President for Academic Affairs about the content of prospective bylaw changes in the interest of avoiding later problems or pitfalls.
Proposed bylaw amendments will be reviewed by the Bylaw Review Committee and the Provost and Vice President for Academic Affairs. A submittal form has been developed to ensure these reviews occur in a timely manner. The form appears at the end of this document. To facilitate tracking, approval bodies must send an electronic acknowledgement to the sender when documents are received.
The steps below must be followed when submitting bylaw amendments for review:
Step 1. The department must submit an electronic computer file of the proposed bylaw document, together with the SUBMITTAL FORM FOR APPROVAL OF DEPARTMENTAL BYLAWS, to the Bylaw Review Committee, the department head and dean.
The Bylaw Review Committee will provide a written response to the department within 60 days of receipt of the bylaw proposal. There may be communication between the Bylaw Review Committee and the department to resolve concerns, but if no agreement is reached within 90 days from the initial receipt of the bylaw proposal, the bylaw proposal will move on to the next step.
Step 2. When Step 1 is completed, the President of the AAUP shall submit the bylaw proposal electronically to the Provost and Vice President for Academic Affairs. A statement of concerns, including minority concerns, from the Bylaw Review Committee will accompany any bylaw proposal for which there was not agreement between the department and the Bylaw Review Committee.
The Provost and Vice President will send a written response to the department within 30 days of receipt of the proposal. If the Provost and Vice President for Academic Affairs believes that further changes in the bylaws are needed, this shall be communicated to the department contact faculty member. If the Provost and Vice President cannot reach agreement with the department about the bylaw proposal as provided in article 3.1.1.4.4, the Provost and Vice President will provide serious and compelling reasons for not accepting the bylaw proposal. If the department does not accept the decision of the Provost, they may appeal to the FRC as provided in article 3.1.1.4.4.
Step 3. Once the Provost and Vice President for Academic Affairs has approved the bylaw proposal, the approved bylaws must be altered on the computer file such that: the header will be changed to read: "Approved by Provost and Vice President for Academic Affairs (name) on (date) ," along with deleting any other header that identifies the subject matter as "proposed" changes. This computer file will be downloaded and kept in the Provost and Vice President for Academic Affairs Office, and a hard copy of the bylaws will be made and sent as an attachment to the following: AAUP Grievance Officer; CAC; Dean of appropriate College; and the originating department.
Page 2
FORMAT FOR SUBMITTAL AND FINAL APPROVAL
OF DEPARTMENTAL BYLAW PROPOSALS
When submitting proposed changes or amendments to a department's bylaws it is required that:
1. the department use as the base document an electronic version of the departmental bylaws most recently approved by the Provost and Vice President for Academic Affairs;
2. the department have the base document entered in Microsoft Word format in a computer file [for either PC or Mac], setup using a scalable font, preferably 10 or 11 point, and using bold print and/or larger point font where it will assist the reader to identify major divisions, etc. within the document;
3. all words, phrases, sentences, paragraphs, etc. proposed for deletion from the base document be identified by using the strikeout feature of Microsoft Word all words, phrases, sentences, paragraphs, etc. proposed as new language for the base document be identified by using the shading feature of Microsoft Word such as:
1.2.3.4 Individual faculty membership shall be limited to two consecutive years on the Executive Committee. This section may not violate the provisions of Sections 6.6 or 6.6.1 of these bylaws. Membership is limited to three consecutive years on all other standing committees of the department, except (as noted in section 6.7), the Graduate Program Director may serve for more than three years. Each standing committee in the department and in addition each committee must have at least one new member each year. Faculty in their first year of appointment will not have any committee assignment unless they specifically request participation on a committee.
4. sections of the bylaws be numbered similarly to the AAUP Master Agreement in which sections are numbered on the left hand of the page (e.g., 2.2.3.3.3), freeing up all space to the right on the page for text;
5. a header is typed on all pages with the following statement:
"Proposed Bylaw Changes from (department) Draft Approved on (date)"
"Base Document Approved on (date)"
[Note: The date on the first line should correspond to the date when a vote on the bylaw changes was taken by the department, verifiable in the minutes of that meeting.]
Appendix D
Page 3
SUBMITTAL FORM FOR APPROVAL OF DEPARTMENTAL BYLAWS
This form serves as the tracking document for the review of bylaw amendments. It must always note action taken by the department, the Bylaw Review Committee or Provost and Vice President for Academic Affairs at each appropriate step of the process. It should also note if "no action is taken" (by the department, for example, were it to choose not to take action on a further change suggested by the Bylaw Review Committee.
__________________________________________________________________________________________________
(Department submitting proposal) (Date approved by department)
This proposal
□ includes changes in specifications of standards for tenure and/or promotion
□ does not include changes in specifications of standards for tenure and/or promotion
Names of peer institutions: __________________________________________________________________________
_________________________________________________________________________________________________
Department Contact Faculty Member: ________________________________________________________________
Members of Bylaw Review Committee
1. Representative of Provost and Vice President of Academic Affairs:_________________________________________
2. AAUP Grievance Officer or delegate: ________________________________________________________________
3. Representative of the appropriate CAC: ______________________________________________________________
4. Department representative: ________________________________________________________________________
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Approval:
Bylaw Review Committee:_______________________________________Date:________________
Provost & VPAA:______________________________________________Date:________________
Updated: December 4, 2009
BULLARD PLAWECKI EMPLOYEE RIGHT TO KNOW ACT (EXCERPT)
423.501. Short title; definitions.
Sec.1. (1) This act shall be known and may be cited as the "Bullard-Plawecki Employee Right to Know Act."
(2) As used in this act:
(a) "Employee" means a person currently employed or formerly employed by an employer.
(b) "Employer" means an individual, corporation, partnership, labor organization, unincorporated association, the state, or an agency or a political subdivision of the state, or any other legal, business, or commercial entity which has four (4) or more employees and includes an agent of the employer.
(c) "Personnel record" means a record kept by the employer that identifies the employee, to the extent that the record is used or has been used, or may affect or be used relative to that employee's qualifications for employment, promotion, transfer, additional compensation, or disciplinary action. A personnel record shall include a record in the possession of a person, corporation, partnership, or other association who has a contractual agreement with the employer to keep or supply a personnel record as provided in this subdivision. A personnel record shall not include:
(i) Employee references supplied to an employer if the identity of the person making the reference would be disclosed.
(ii) Materials relating to the employer's staff planning with respect to more than one employee, including salary increases, management bonus plans, promotions, and job assignments.
(iii) Medical reports and records made or obtained by the employer if the records or reports are available to the employee from the doctor or medical facility involved.
(iv) Information of a personal nature about a person other than the employee if disclosure of the information would constitute a clearly unwarranted invasion of the other person's privacy.
(v) Information that is kept separately from other records and that relates to an investigation by the employer pursuant to Section 9.
(vi) Records limited to grievance investigations which are kept separately and are not used for the purposes provided in this subdivision.
(vii) Records maintained by an educational institution which are directly related to a student and are considered to be education records under Section 513(a) of Title 5 of the Family Educational Rights and Privacy Act of 1974, 20 U.S.C. 1232g.
(viii) Records kept by an executive, administrative, or professional employee that are kept in the sole possession of the maker of the record, and are not accessible or shared with other persons. However, a record concerning an occurrence or fact about an employee kept pursuant to this subparagraph may be entered into a personnel record if entered not more than six (6) months after the date of the occurrence or the date the fact becomes known.
423.509. Record of investigation of criminal activity of employee which may result in loss or damage to employer's property; record of criminal justice agency involved in investigation of criminal activity of employee.
Sec. 9. (1) If an employer has reasonable cause to believe that an employee is engaged in criminal activity which may result in loss or damage to the employer's property or disruption of the employer's business operation, and the employer is engaged in an investigation, then the employer may keep a separate file of information relating to the investigation. Upon completion of the investigation or after two (2) years, whichever comes first, the employee shall be notified that an investigation was or is being conducted of the suspected criminal activity described in this section. Upon completion of the investigation, if disciplinary action is not taken, the investigative file and all copies of the material in it shall be destroyed.
P.A. 1978, No. 397, §1, Eff. Jan. 1, 1979.
LOCATION OF PERSONALLY-IDENTIFIABLE INFORMATION
This appendix lists the places where a member of the bargaining unit might expect to find portions of their "faculty record."
(LIST TO BE AVAILABLE BY LATE MARCH, 2004)
March 2004; Academic Affairs
Page 1
NAME: _______________________________________ DATE: __________________________________
DEPARTMENT: _______________________________
NORTHERN MICHIGAN UNIVERSITY
FACULTY EVALUATION REPORT
Evaluation Period ______________
(1-2 Calendar Years)
This is a confidential evaluation report on a member of the Northern Michigan University faculty. Its content will not be divulged to persons not authorized to help prepare or read this report. Access to the personnel file of any member of the faculty shall be restricted to the faculty member, his/her department head, departmental evaluation committee, dean, College Advisory Council, Faculty Review Committee, Provost and Vice President for Academic Affairs, President of the University, the Board of Trustees and its counsel, and other persons who have a legal reason to know the contents of the evaluation.
Evaluation Period: Tenured Full Professors will be evaluated every three years; other faculty will be evaluated annually. A Tenured Full Professor, the departmental evaluation committee, or the department head may request an annual evaluation.
Faculty evaluation is described in the NMU/AAUP Agreement in Article V, Section 5.4; Article V, Sections 5.2, and 5.5 through 5.7; and Articles VI, VIII, IX also contain information useful in preparing evaluations.
Style: Writing in the evaluations is to be a narrative that is to the point and supported with evidence.
NAME POSITION DATE
Committee Members:
Others:
Appendix G
Page 2
NORTHERN MICHIGAN UNIVERSITY
FACULTY EVALUATION REPORT
Evaluation Period ______________
(1-2 Calendar Years)
Name: ___________________________________ Department: ____________________________
Part I
1. Faculty member's statement of accomplishments during the evaluation period
1.1 in teaching, counseling, or librarianship; (attach statements, materials, and supporting documents, including student evaluation information)
1.2 in research, scholarship, creative endeavors, consulting, and other activities in professional development; (attach statements, materials, and supporting documents)
1.3 in service on committees, to the student body, and professionally related community service; (attach statements, materials, and supporting documents)
2. Faculty member's statements of plans for the coming year (or evaluation period). The faculty member is asked to be specific in identifying assignments and plans in the area of teaching, research and service. The faculty members should note when such plans are contingent upon University or outside support (e.g., travel, sabbatical request, Fulbright application, released time for research).
Part II
Statements by the departmental evaluation committee and the department head.
3. The statement by the committee shall comment on each section of Part 1 above and, when appropriate, indicate any improvement needed or any goals or standards to be achieved in order to be recommended for tenure and/or promotion, as defined by departmental bylaws.
Committee's Statement:
__________________________________
Chairperson of Departmental
Evaluation Committee
4. Department head's statement will indicate concurrence or nonconcurrence with the committee's evaluation or recommendation.
Department Head's Statement:
__________________________________
Department Head
(continued on back)
Appendix G
Page 3
The signatures below do not indicate concurrence or nonconcurrence with the substance of the evaluation; they indicate only that the signer has read the evaluation. The faculty member or the dean may append a statement if that is considered necessary.
Faculty Member: __________________________________ Date: ______________________________
(signature)
Dean: __________________________________________ Date: ______________________________
(signature)
cc: Provost and Vice President for Academic Affairs
(Form approved 3/14/86; Updated 2/04)
Academic Affairs
Page 1
SABBATICAL REPLACEMENT COSTS
Date:______________________________________________________________________________________
Faculty Member's Name: ______________________________________________________________________
Department:________________________________________________________________________________
College:___________________________________________________________________________________
For each sabbatical request forwarded to the CAC, the Department shall indicate to the Dean the staffing necessary to replace the applicant under the various alternatives. The replacement must be expressed as full-time equated teaching faculty (FTETF). The Department shall also indicate the anticipated total compensation for the replacement for the following alternatives:
One Semester FTETF Year FTETF
No replacement necessary
Adjunct or Overload (see 8.1.7.3) $___________ ______ $___________ ______
Instructor (term) $___________ ______ $___________ ______
Assistant Professor (term) $___________ ______ $___________ ______
Visiting Professor $___________ ______ $___________ ______
The Departmental estimates of replacement costs for sabbaticals will be kept separate from the applications throughout the ranking process so that financial considerations do not affect the ranking of the sabbatical applications through FRC.
Instructions: Department Head completes the form, signs, and forwards to the Dean for signature.
The Dean reviews, signs the form and forwards to the Office of the Provost and Vice President for Academic Affairs.
After review, the Provost and Vice President for Academic Affairs will sign and forward to the FRC for consideration once they have established rankings.
________________________________________________ __________________
Department Head Signature Date
________________________________________________ __________________
Dean Signature Date
________________________________________________ __________________
Provost and Vice President for Academic Affairs Signature Date
________________________________________________ __________________
Faculty Review Committee Chair Signature Date
Appendix H
Page 2
SABBATICAL APPLICATION COVER SHEET
FOR ADMINISTRATIVE TRACKING PURPOSES
Date:_______________________________
Faculty Member's Name: ________________________________________________________________
Faculty Member's Signature:______________________________________________________________
Department:___________________________________________________________________________
College:______________________________________________________________________________
Semester/Year for which sabbatical leave is sought:___________________________________________
Semester/Year of last NMU sabbatical leave:_________________________________________________
Sabbatical Plan Summary: What activities/work will be undertaken?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
What are the expected outcomes? Check all that apply:
Paper(s) submitted for publication
Book(s)
Conference presentation
New revised course
Submit Grant Application
Artistic Work
Other (describe)
_____________________________________________________________________________________
ACCEPTABLE SABBATICAL TYPES
(check all that are acceptable)
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Instructional Faculty |
12-Month Faculty |
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___Two semesters with 25% reduction in academic year salary ___Two semesters with 50% reduction in academic year salary ___One semester with 33.3% reduction in pay ___One semester with no reduction in pay ___One semester with 50% reduction in pay ___Other (annualized, etc) Explain: |
___Up to six months, no reduction in pay ___12-month, 50% reduction in pay ___Two semesters with 25% reduction in nine-month salary ___Two semesters with a 50% reduction in nine month salary ___One semester with no reduction in nine-month salary ___One semester with 33% reduction in nine-month salary ___One semester with 50% reduction in nine-month salary |
